Position: Assistant Manager, Purchasing
Entity: Aga Khan University
Division: Purchasing and Supply Chain Management
Location: Karachi
Introduction to the Aga Khan University:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Role / Responsibilities:
Ensure timely availability of products by exercising 04-R’s approach (right product, right price, right quality and right time). Carry out market surveys, market intelligence studies to recommend effective purchasing decisions and resolve day-to-day supply chain issues.
Specifically, you will be responsible for:
- responsible for procurement of assigned categories/products/projects. This includes managing quality, price, cost of ownership, service, delivery and other commercial aspects of procurement as well as undertaking marketing intelligence studies to ensure cost-effective purchasing decisions
- responsible for planning and buying supplies, materials, parts and equipment in a timely and cost effective way; while maintaining appropriate quality standards and specifications
- maintain transparency in all purchase decision
- monitoring of Freight Cost on foreign consignment
- monitor inventory levels on a regular basis to ensure availability of items as per needs. Simultaneously, continuously try to achieve high fill-rate while reduction in inventory holding, as well as transportation costs
- evaluate vendors’ performance to ensure that vendors consistently meet institutional requirements for timely deliveries, quality, service and price
- ensure compliance with institutional procurement procedures and ethical supply chain management conduct thereby maintaining complete transparency in all purchasing decisions
- ensure continuous availability of the supplies
- send prior intimation if any shortages in supplies is expected with alternate solutions
- update them about the change in product / process
- seek end users approval for any change affecting patient care
- supervise and work with a team to meet departmental and divisional goals
- assist in recruitment, retention and staff training and development of the staff members
- develop and implement appropriate sourcing and partnership strategies with key suppliers for best buy, select most appropriate modes of payment and shipment
- to ensure longest shelf life of items at the time of receipt
- share prior alerts with users for timely utilization of items
- attempt to replace / exchange near expiry products with longer expiries
- review consumption pattern if amendment is required in reordering
- provide assistance and maintain constant liaison with all stakeholders of AKDN,P Group Purchasing Program.
Eligibility Criteria / Requirements:
You should have/be:
- Master’s degree preferably in Supply Chain OR bachelor’s degree in pharmacy
- degree / Diploma/ Certification in relevant field will be an added advantage
- 2-3 years of experience in procurement and supply chain fields
- experience of Pharmaceutical/ Medical procurement will be an added advantage
- comprehensive knowledge of procurement processes
- knowledge of contracts, bidding/ tendering process, industry standards and protocols
- hands on knowledge of working on ERP systems
- expert level knowledge of computer software specifically command over MS Excel
- excellent interpersonal and analytical skills
- excellent communication skills (Oral & Written)
- able to analyse things critically.
- negotiation and presentation skills
- ability to do effective liaison with management, customer and staff.
Please note that it a contractual position.
Comprehensive employment reference checks will be conducted.
