Assistant Manager, Procurement, Support Research Services

Assistant Manager, Procurement, Support Research Services

LocationKarachi, Pakistan

IntroductionAga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:You will be responsible to:

• follow institutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud, and other HR-related policies
• develop short and medium-term plans for the department/division and participate in the strategic planning of the department's goals and alignment of University's vision
• provide strategic planning support to University/Hospital management for all supply chain activities that help the smooth running of overall operations
• study the requirements, duties and obligations of the organisation under contracts
• monitor the implementation and performance of signed contracts
• build and maintain relationships with vendors, internal stakeholders and other business connections
• ensure that pre-qualification of contractors is in line with the departmental policies
• ensure proper implementation of policies as and when required by various funding agencies
• develop strategies for standardising products and services across the campuses
• manage contract award process in line with our Legal and Finance guidelines
• ensure compliance as per government regulation and quality management system of PSCMD, local and international quality standards
• maintain, update, and improve contractual records
• train, supervise, and manage the contract team.

Requirements:You should have:

• a master’s degree in Business Administration or equivalent. Additional degree/ certifications in Law/ Contract Management will be considered as an added advantage
• at least three years of relevant experience in the field of Purchasing and Contracts Management. Experience of working in Healthcare/ Hospital / Research organisation will be preferred
• excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, supplier performance management, and life cycle costing processes
• assess, evaluate, analyse, and interpret contract or agreement terms and conditions and recommend alternative language, solutions and/or assist in resolving any supplier risk compliance, or performance issues, as necessary
• strong research skills and an in-depth understanding of financial analytics and legal agreements
• exceptional negotiation, persuasion and judgment skills
• excellent written and verbal communication skills
• in-depth knowledge of the company’s core industry, policies, procedures and objectives
• leadership and management skills
• strong presentation skills
• strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues
• ability to manage a high volume of work in a fast-paced environment with multiple priorities and deadlines
• proficiency in computer skills with advanced skills in MS Office applications including Excel
• excellent interpersonal skills and ability to work effectively and collaboratively with the senior Management.

Comprehensive employment reference checks will be conducted.