Assistant Manager Grants and Finance

Assistant Manager Grants and Finance

Entity: Brain and Mind Institute

Introduction:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.

The Brain and Mind Institute (BMI) is a trans AKU entity that seeks to build capacity in the domains of mental health and neuroscience. In collaboration with partners, the Institute is advancing research leadership capacity and support service delivery across East Africa and South Asia, and other regions served by the AKU. The Institute supports a hub for scholarship exchange and action on mental health issues, as well as educational, clinical, and community-based programs. BMI’s research focuses on the context of today’s youth in Africa and South Asia, while our programmatic offerings address mental health related and brain health issues, including stigma and resiliency. A significant area of interest is the implementation of science-based programing in hospital and community settings that translate new discoveries into prevention and treatment programs.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This is one-year contractual position along with benefits.

Responsibilities:

Job Summary

You will be responsible to supervise departmental and research project activities from field to data management to ensure quality control and maintain good working relationship with staff, community and stakeholders.

Responsibilities:

• overseeing the entire lifecycle of grants, from application review and approval to monitoring and reporting
• maintaining accurate records of grant activities, including financial transactions and progress reports
• evaluating grant proposals and applications for eligibility and alignment with the organization's mission and goals
• developing and managing grant budgets, ensuring funds are allocated appropriately and spent in accordance with grant guidelines
• preparing payment schedules and monitor payment deadlines of the BMI Projects and have the ability to derive actionable insights from grant data from PURE system
• cleaning, organizing, and processing grant data for analysis with accuracy of grant data analysis
• ensuring compliance with grant policies
• staying informed about relevant laws, regulations, and industry best practices
• identifying and mitigating risks associated with grant activities
• you will needs to decide which budget head, expense item, and grant activities are most critical for BMI department, research projects and its stakeholders
• after conducting grant variance and budgetary data analysis, you will interpret the results and decide what insights can be derived from the data, before the results are shared with PI and the team.

Requirements:

• Master’s Degree in Management, Public Health, Social Sciences, Project Management, Finance or equivalent from an HEC recognised university/institution
• At least 03-4 years’ experience of managing research and grant project management particularly in the area of research administration and financial management of grants.
• Prior experience in grant management, fundraising, or a related field.
• Familiarity with grant application processes and grant compliance requirements.
• Financial Acumen: Strong financial management skills, including budgeting and financial reporting.
• Communication: Excellent written and verbal communication skills for effective interaction with diverse stakeholders.
• Organization: Strong organizational skills and attention to detail to manage multiple grants simultaneously.
• Analytical Skills: Ability to assess grant proposals and evaluate program outcomes.
• Interpersonal Skills: Effective interpersonal and relationship-building skills.
• Computer Proficiency: Proficiency in using software and tools for record-keeping, reporting, and data analysis.
• Adaptability: Ability to adapt to changing priorities and work in a dynamic environment.
• Ethical Conduct: Commitment to maintaining the highest ethical standards in grant management.