Job Description
Entity: Aga Khan University
Location: Karachi, Pakistan
Introduction to the Aga Khan University:
The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research, and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.
Established in 1980, Aga Khan University School of Nursing and Midwifery (AKU-SONAM) was the first academic unit of the University to be established. AKUSONAM is a leader in nursing education in Pakistan. We have over 750 students enrolled in Baccalaureate, Masters and PhD programs in nursing. Our faculty and staff are dedicated to raising the status of nursing and are committed to educate nurses who are ready to meet the healthcare needs of populations in Pakistan and beyond.
AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Aga Khan University invites applications for the position of Assistant Manager, Deans Office in the Department of the School of Nursing and Midwifery.
Job Role / Responsibilities:
Reporting to the Manager, Dean’s Office. You will be responsible for:
- being the primary assistant to the Dean, School of Nursing and Midwifery
- managing her calendar, appointments, travel, meeting notes, and the overall day-to-day affairs of her office
- serving as the first contact person in the Dean’s office for people from AKU and outside
- keeping track of programmatic tasks, activities, meetings, events, and engagements where the Dean needs to be involved
- working with the Manager, recommending and implementing improvements to revise the administrative functions of the entity
- liaising with faculty members and program coordinators across all programs to ensure increased student satisfaction, concentration on course and thesis work
- maintaining ongoing contact with program directors, students external organizations, and student bodies
- assisting the Manager with Finance, Human Resources, and other matters related to the Dean’s office to ensure efficient and smooth operations of the Dean’s Office
- making travel arrangements, nationally and internationally, for the Dean, and also helping faculty members on a need basis
- assisting in planning and executing various institutional activities, including high-profile events
- regulating internal communication for and on behalf of the Dean’s office
- managing SONAM’s institutional records in hard and soft forms
- liaising with various units with SONAM to ensure that SONAM has a central repository of all documents and information
- maintaining strict confidentiality with all communications, records, and documents
- any other task assigned by the supervisor or the Dean.
Requirements:
You should have:
- a Master’s degree from an HEC recognised or foreign university
- at least five years of relevant experience in a similar role in a reputable organization
- excellent written and verbal communication skills in both English and Urdu
- High-level organizational skills with the ability to plan and prioritize tasks
- leadership qualities; ability to guide and coach junior staff
- excellent problem-solving skills
- proficiency in the use of MS Office packages like PowerPoint, Word, and Excel
- excellent interpersonal skills as you would be the person often communicating on behalf of the dean with the students, staff, faculty, and other members of the AKU community
- ability to demonstrate sound judgment in handling challenging and sensitive situations.
Comprehensive employment reference checks will be conducted.
