Assistant, FAS Planning

Position Title: Assistant, FAS Planning

Entity: Aga Khan University

Location: Karachi, Pakistan

Introduction:

Chartered in 1983, Aga Khan University (AKU) is a private, non-profit, autonomous and self-governing international university and healthcare organization with 13 teaching sites, 7 hospitals and 325 outreach and other health facilities located in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out a wide range of research and has campuses, programs and teaching hospitals providing world class healthcare services in Kenya, Pakistan, Tanzania, Uganda, Afghanistan and UK with over 3,000 students and more than 17,000 employees. As an international institution, AKU operates on the core principles of quality, relevance, impact and access.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

You will be responsible to manage the front office and act as the first contact person attending students, faculty, and visitors and providing necessary information. You will also be responsible for receiving various requests regarding transport, space management and venues along with managing FAS operations daily. You will also be responsible for the contractual and support staff with timely support to the FAS team. In this position you will be responsible for:

• Monitoring all FAS operational activities to ensure that all plans are in accordance with agreed timelines and resource requirements
• Managing front office and ensure timely and effective management of all activities for students, staff, and faculty.
• Dealing with Student, Staff and Faculty requests related to transport, venues, classes, resources and events
• Manage FAS Spaces ensuring allotment to other entities smoothly with proper provision of resources.
• Liaise with contractual and support staff for all requirements
• Assisting in mapping events and coordinate for FAS Programmatic Activities for faculty, staff, and students
• Assisting in social media and student related activities, engagements, excursions and trips
• Assisting in planning and execution of Student Orientation, photoshoots, and other annual rituals at FAS
• Assisting in managing D-Lab and multipurpose hall for events

Requirements:

The incumbent should have:

• An intermediate with preference to a diploma holder/ undergrad from a HEC recognized university/institution
• At least one year experience of working directly with students/youth preferably in an educational environment
• Prior experience working in an academic department with a large undergraduate program is preferable
• Experience of working under minimum supervision in environments where there are tight time schedules
• Excellent interpersonal skills and experience in dealing with vendors, stakeholders, students, faculty and dean
• High level of competency with word processors, spreadsheets and databases (MS Word, MS Excel, MS Outlook mail and calendars, Oracle databases in particular)

Comprehensive reference checks will be conducted.