Administrative Manager

Position Title: Administrative Manager

Timings: 4:00pm - 1:00am

Department: Administration

Location: Ikonic, Plot # 176, Korang Road, near Rahat Bakers, I-10/3 Islamabad.

About Us:

IKONIC is a US based IT company, headquartered in Miami, Florida. It is a group endeavor that mixes experience with agility, honesty, teamwork, trust, and insight into the future. We are a team of top-notch developers who believe in providing solutions to your every problem. Our previous projects and a journey of nine years make us the leading name whom you can trust for adding value to your business. We believe that we can present a solution to your every problem, complementing innovation with sustainability. It is through our established repository of experiences that we offer a unique solution to every problem. Our services are available across the globe in a time zone aligned manner.

Position Purpose:

The Administrative Manager plays a crucial role in ensuring the efficient and smooth operation of our organization. This role encompasses a wide range of responsibilities, including administrative support, office management, and coordination of various tasks. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks simultaneously, contributing to the overall success and productivity of the organization.

Education & Professional Qualification:

• Degree(s)/Major(s): Bachelors or Masters in a relevant field from a reputed local/foreign University.
  
• Certification(s): Not mandatory, but certification in a relevant field is a plus.
  

​Experience: 

Minimum 2 - 3 years experience as Admin Officer


Requirements

• Strong computer skills, including proficiency in MS Office and relevant software applications.
  
• Excellent communication and interpersonal skills.
  
• Strong organizational and time management abilities.
  
• Attention to detail and a commitment to maintaining confidentiality.
  
• Ability to work independently and as part of a team.
  
• Adaptability and problem-solving skills.
  

Responsibilities:

Office Management:

• Manage office supplies, equipment, and ensure their availability.
  
• Oversee the maintenance and cleanliness of the office.
  
• Handle incoming and outgoing mail and shipments.
  
• Supervise and coordinate tasks for office support staff, ensuring effective daily operations and maintaining a well-organized workspace.
  
• Coordinate with vendors and service providers.
  
• Oversee office cleanliness standards to ensure a consistently high level of hygiene and an orderly workspace.
  

Administrative Support:

• Respond to emails, phone calls, and inquiries promptly and professionally.
  
• Maintain and update company records, databases, and filing systems.
  
• Assist in scheduling meetings, appointments, and travel arrangements for staff.
  
• Prepare and distribute internal and external communications.
  

Event and Meeting Coordination:

• Plan and coordinate company events, meetings, and conferences.
  
• Arrange logistics, such as catering, equipment, and meeting materials.
  
• Ensure meetings run smoothly and provide support as necessary.
  

IT Hardware Support:

• Provide technical support for desktops, laptops, printers, and other hardware devices.
  
• Diagnose, troubleshoot, and promptly and efficiently resolve hardware issues.
  
• Handle any installation requirements that may involve going outside and repairing configurations.
  
• Maintain asset tagging and keep records of IT inventory.
  

Benefits

• EOBI
  
• Provident Fund
  
• Competitive Salary
  
• Bonuses
  
• Medical Health Insurance
  
• Annual Leaves
  
• Casual leaves
  
• Sick Leaves
  
• Bereavement Leaves
  
• Marriage Leaves
  
• Paternity Leaves
  
• Maternity Leaves
  

Why Should You Join IKONIC?

At IKONIC, we believe in providing development opportunities to all its employees, which is why our job comes with a variety of challenges assessments meant to catapult your career to the next level. This is made evident with our offerings such as:

• A growth mindset through the help of experienced and helpful Mentors. Ikonic is made up of passionate individuals who aim to support each other in their training as well as day-to-day tasks.
  
• A Dynamic Environment where we focus on encouraging initiatives, promoting agility and creating a work/life balance. We know the value you bring in, and we aim to nurture it.
  
• Market Competitive Compensation based upon your professional qualifications and skill set.
  
• As an Equal employment opportunity provider. All employment-associated decisions are based on an individual's merit.
  

Note: Above goals and job descriptions are indicative and subject to change.