Admin & Services Officer

The Admin & Services Officer is responsible for overseeing and ensuring the smooth functioning of office operations, transportation services, and general administrative support across all company locations. The role also includes managing company guesthouse, vehicles, and office security, while providing key support in procurement, employee engagement, and business continuity.

Core Responsibilities:

 Transportation Management:

• Oversee the administration of company transport and pool vehicles at all locations.
• Manage pick-up and drop-off arrangements for guests, visitors, candidates, and employees in line with company policy.
• Coordinate vehicle maintenance and manage vehicle auction processes as needed.

Office Operations:

• Maintain an organized office environment, ensuring smooth day-to-day operations.
• Manage corporate office attendants, ensuring optimal performance and adherence to company standards.
• Oversee office supplies and inventory, ensuring all materials are stocked and managed effectively.
• Assist in procurement processes, ensuring timely delivery and compliance with company policies.

 Company Guesthouse Management:

• Manage company guesthouse at RCP, ensuring it is well-maintained and meets company standards for cleanliness and comfort.

Administrative Support:

• Provide administrative support to senior management and assist in organizing meetings, appointments, and travel arrangements.
• Coordinate business expenses reimbursement for employees, ensuring accuracy and compliance with policy.
• Support employee engagement initiatives by coordinating necessary administrative activities.
• Provide administrative support across various functions as required to enhance organizational efficiency.

Security & Access Control:

• Monitor and control access to office premises, ensuring only authorized personnel are allowed entry.
• Ensure all staff are aware of and adhere to security policies and procedures.

Vendor & Service Provider Coordination:

• Maintain relationships with relevant service providers to ensure the smooth delivery of employee services and office needs.

Qualified candidates will have:

Mandatory requirements:

• Bachelor’s degree in Public/Business Administration, preferably MBA
• Proven experience in administration, facilities management, or a related field.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in office management tools (e.g., Microsoft Office Suite).

Desirable requirements:

• Leadership and team management skills.
• Ability to work under pressure and meet deadlines.
• Problem-solving skills with a focus on operational efficiency.
• Knowledge of transportation management and vehicle maintenance is a plus.

Relocation: No

Relocation Available: