Admin Officer

Position Title: Admin Officer

Timings: 4:00pm-1:00am

Department: Administration

Location: Ikonic, Plot # 176, Korang Road, near Rahat Bakers I-10/3, Islamabad

About Us:

IKONIC is a US based IT company, headquartered in Miami, Florida. It is a group endeavor that mixes experience with agility, honesty, teamwork, trust, and insight into the future. We are a team of top-notch developers who believe in providing solutions to your every problem. Our previous projects and a journey of nine years make us the leading name whom you can trust for adding value to your business. We believe that we can present a solution to your every problem, complementing innovation with sustainability. It is through our established repository of experiences that we offer a unique solution to every problem. Our services are available across the globe in a time zone aligned manner.

Position Purpose:

The Admin Officer plays a crucial role in ensuring the efficient and smooth operation of our organization. This role encompasses a wide range of responsibilities, including administrative support, office management, and coordination of various tasks. The ideal candidate will be detail-oriented, organized, and able to manage multiple tasks simultaneously, contributing to the overall success and productivity of the organization.

Education & Professional Qualification:

• Degree(s)/Major(s): Bachelors or Masters in a relevant field from a reputed local/foreign University.
  
• Certification(s): Not mandatory, but certification in a relevant field is a plus.
  

Experience:

     ●     Minimum 1 to 2 year experience in Administrative role

Responsibilities:

• Provide comprehensive administrative support to ensure smooth office operations with HR and finance.
  
• Organize and maintain office inventory, records, and documentation systems.
  
• Handle correspondence, emails, and phone calls efficiently.
  
• Oversee petty cash flow, maintain records, and reconcile expenditures.
  
• Prepare, document, and process invoices, receipts, and purchase orders.
  
• Manage office supplies inventory and place orders to vendors before running out.
  
• Schedule and coordinate employee accommodations, parking, and travel arrangements.
  
• Ensure proper functioning of office equipment and liaise with vendors for repairs or services.
  
• Ensure adherence to company policies and procedures.
  
• Assist in the development and implementation of administrative systems and policies.
  

Requirements

• Generate reports related to office operations, expenses, and compliance.
  
• Identify and report discrepancies in financial and operational records.
  
• Maintain confidentiality and secure sensitive information.
  
• Act as a point of contact between departments to facilitate communication.
  
• Organize company events, meetings, and other activities.
  
• Track project timelines and assist in task prioritization.
  
• Address and resolve administrative or operational issues effectively.
  
• Provide solutions to improve administrative processes and efficiency.
  
• Strong organizational and multitasking abilities.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite and office management tools.
  
• Strong problem-solving skills and attention to detail.
  

Benefits

• Competitive Salary
  
• Bonuses
  
• Medical Health Insurance
  
• EOBI
  
• Provident Fund
  
• Annual Leaves
  
• Casual leaves
  
• Sick Leaves
  
• Bereavement Leaves
  
• Marriage Leaves
  
• Paternity Leaves
  
• Maternity Leaves
  
• Bi-Annual Reviews
  

Why Should You Join IKONIC?

At IKONIC, we believe in providing development opportunities to all its employees, which is why our job comes with a variety of challenging assessments meant to catapult your career to the next level. This is made evident with our offerings such as:

• A growth mindset through the help of experienced and helpful Mentors. Ikonic is made up of passionate individuals who aim to support each other in their training as well as day-to-day tasks.
  
• A Dynamic Environment where we focus on encouraging initiatives, promoting agility and creating a work/life balance. We know the value you bring in, and we aim to nurture it.
  
• Market Competitive Compensation based upon your professional qualifications and skill set.
  
• As an Equal employment opportunity provider. All employment associated decisions are based on an individual's merit.
  

Note: Above goals and job descriptions are indicative and subject to change.