Admin Assistant, Aga Khan University Examination Board

Entity: Aga Khan University Examination Board

Location: Karachi

Introduction:

The Aga Khan University was found in 1983 as Pakistan’s first private university, Aga Khan University is a not-for-profit institution and an agency of the Aga Khan Development Network. Starting in 2000, the University expanded to Kenya, Tanzania, Uganda, United Kingdom and Afghanistan. AKU began life as a health-sciences university.

The Aga Khan University Examination Board (AKU-EB) is the first private-sector university-led trans-provincial Board (awarding body) in Pakistan established through the Ordinance of the Government of Pakistan. The Board offers high-quality examinations for Secondary School (grades 9th and 10th - SSC) and Higher Secondary School (grades 11th and 12th - HSSC/ FSC) qualifications for public and private schools across Pakistan. The Board also offers a Middle School Programme (MSP) for grades 6th–8th students and its registered schools engage a globally accepted approach, Project-Based Learning (PBL) to implement the MSP. The PBL is considered as a foundation of the AKU-EB MSP, helping schools foster sense of purpose and leadership in young learners.

At the heart of AKU-EB’s mission is to shift teaching and learning away from rote learning and move towards higher order thinking, preparing students for higher education and lifelong learning. The Board is evaluated internationally for implementing global best practices, making AKU-EB qualifications credible and recognized globally.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for ensuring and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University invites applications for the position of Admin Assistant in the Examination Board.

Responsibilities:

Reporting to the Senior Manager (Operations), you will be responsible for:

• assisting process payment requisitions, staff advances, and vendor payments
• assisting in logistics arrangements for examinations, e-marking and other activities
• supporting reception activities, ensuring smooth front-desk operations (in absence of Receptionist)
• monitoring and update staff leave balances regularly
• keeping accurate records of fuel cards, vehicle logbooks, and gate passes
• providing administrative assistance during the conduct of AKU-EB examinations
• handling tasks related to scanning, photocopying, binding, and telecommunication services
• working with tight deadlines and intense workload, managing multiple tasks effectively
• providing logistics support for meetings, workshops, and conferences
• assisting in implementation of Standard Operating Procedures (if needed)
• assisting in arranging travel, hotel bookings, and transportation for staff
• maintaining stationery stock for the department and issue items as required
• performing other duties and tasks as assigned by the supervisor
• taking on additional responsibilities as needed and assigned by supervisors.

Requirements:

You should have:

• minimum Intermediate (Preferably Bachelor’s degree)
• minimum 1 or 2 years of experience in Admin or relevant field
• good administrative skills
• well-conversant in computer applications
• good time management skills
• good team working skills
• excellent work knowledge of MS-Office application

Comprehensive employment reference check will be conducted.