Overview Perform routine administrative tasks such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and assist the Sr. Plant Manager in his day to day working. The job also requires helping SC Ops Director with various reports and different assignments. Responsibilities Update Plant Manager calendar, maintain scheduling & keep checking of daily activities. Schedule conferences, meetings, presentations, for Plant Manager. Receive & screen phone calls, visitors, emails, incoming mails, and answer routine questions and furnish information to various internal/ external stakeholders regarding Plant Manager. Compose type and distribute meeting notes, routine correspondence, and reports. Signing off routine documents by Plant Manager. & coordinating their further signing off from Factory controller/ BU Controller/ CFO/ GM at HO. Keep track of documents (CARS/Agreements/ Contracts) & follow up with managers & Admins assistants at plant and HO. File medical/T&E/entertainment/ vehicle maintenance & other expenses for Plant Manager and follow-up with Finance for payment. Manage international travel for Plant manager including; arrangement of Cash Advance/Visa processing/flight reservation/ hotel/ pick & drop/ letters to Embassies. Complete TRF &T&E reports for all international travel within Ops team. Make domestic travel arrangements for Plant manager (flight reservation/hotel/pick & drop/ Rent-a-Car) Assist foreign visitors in getting their required visa to Pakistan by timely submission of invitation letter/Chambers attestation documents. Also coordinate their stay & travel arrangements within Pakistan. Intimate Admin for Security protocol for all such visitors. Compile Monthly Site Review deck; follow up with HoDs for timely submission. Apart from the above, employee is expected to perform other accountabilities, time to time assigned by the manager. Qualifications Qualification/Skill Experience Competencies · Minimum Graduate qualification required. · Preferably Masters. · Computer operations proficiency (especially MS Office). · Quick note taking ability. · Excellent word processing speed/ stenography and transcription. 2 – 4 years: Industry experience in Admin support/ Secretarial work in the corporate sector. Exposure of working with Senior leadership is preferred · Multitasking · Customer Focus · Analytical Thinking · Negotiation Skills · Attention to Detail · Result Oriented