Administrative Support:
§Provide administrative assistance to the Vice
President, including managing schedules, preparing reports, and coordinating
meetings.
§Maintain and organize documentation, including
project records, contracts, and correspondence.
§Act as the point of contact for internal and
external stakeholders, ensuring efficient communication and follow-ups.
§Support the preparation of presentations,
proposals, and other materials for internal and external use.
Planning Support:
§Assist in the planning and coordination of
sustainability initiatives and events, including workshops and forums.
§Collaborate with Directors and Managers to track
project timelines, milestones, and deliverables, ensuring alignment with
overall sustainability goals.
§Support the development and monitoring of
operational plans and performance metrics.
§Prepare meeting agendas, record minutes, and
follow up on action items.
Accounting and Financial Support:
§Assist in the preparation and monitoring of
budgets for sustainability projects and initiatives.
§Support the management of financial records,
including expense tracking and invoice processing.
§Liaise with the finance team to ensure
compliance with organizational policies and procedures.
§Prepare periodic financial summaries and reports
for the Vice President’s review.
General Support:
§Conduct basic research and data analysis to
support decision-making processes.
§Assist in developing reports and summaries for
key stakeholders, ensuring clarity and alignment with strategic objectives.
§Support the implementation of best practices in
administrative and operational processes to enhance efficiency.
§Uphold confidentiality and demonstrate
professionalism in all interaction
Policies,Systems,Processes &Procedures
§Provideinputsandimplementpolicies,systemsandproceduresfortheassignedsectionsothatallrelevantprocedural/legislativerequirements,fulfilledwhiledeliveringaquality,cost-effectiveservice.
Continuous Improvement
§Contributetotheidentificationofopportunitiesforcontinuousimprovementandsustainabilityofsystems,processes,andpracticestakingintoaccountglobalbeststandards,productivityimprovement,andcostreduction.
Quality,Health,Safety,&Environment
§Ensurecompliancetoallrelevantquality,health,safetyandenvironmentalprocedures,instructionsandcontrolssothatthesafetyofemployees,qualityofproducts/servicesandenvironmentalcompliancecanbeguaranteed
Minimum Qualification, Experience & Knowledge & Skills
§Degree in accounting or
administration.
§Fresh
graduate, 1 or 2 years of experience in coordination is an advantage
§Discipline in
managing office tasks
§Good
computing skills and ability to work in MS office programs.
§Knowledge of
administrative and clerical procedures.
§Attention to
detail.
§Maintain high
level of confidentiality.
§Effective
Planning and organizing.
§Customer-service
orientation.
§Effective
language skills (Arabic & English)
§Ability to
work under stress.
§Proactive,
initiative and creative skills.
§Analytical
and problem-solving skills