Job Description
The Organizational Setting
As part of ICAO’s A41 Assembly in September 2022, a meeting was held between ICAO’s Capacity Development and Implementation Bureau (CDI), ICAO’s MID Regional Office and the CAA of the Sultanate of Oman to discuss possible areas of cooperation between the CAA and ICAO.
This Project, OMN22801, seeks to address the discussions held during the above meeting and subsequent conversations, through the provision of continued assistance with the aim to expand the areas of cooperation as required during the lifetime of the project.
The initial project scope consists of the recruitment and deployment of ICAO International Experts with the status of Operational Assistance (OPAS) as agreed, as well as the administration of their contracts, salary payments and other entitlements.
Major duties and Responsibilities
Function 1 (incl. Expected results)
Under the functional responsibility of CAA and with coordination on administrative matters with CDI, achieving such results as:
Develop a clear work system with an organizational structure for the Personal Licensing Section in line with the requirements of the International Civil Aviation Organization. Establish, monitor and update / develop CAA regulations and the entire documents for technical instruction such as (forms – checklists – certification …. etc.) and all the related documents for PEL according to ICAO SARP’s. Provide on-the-job training to CAA PEL personnel and other stakeholders, as appropriate. Develop training documentations and guidance materials. Carry out all necessary functions of the Personnel Licensing Section. Provide the training materials for each trainee in PEL Section. Establish an action plan for all the CAO protocol questions of all critical elements (CE-1 to CE-8) regarding for all flight safety PQs. Deliver and assist PEL employees in obtaining the necessary courses and identifying the courses they need. Qualifying PEL counterparts in the Civil Aviation Authority to perform work tasks in PEL Section in terms of decision-making and a discreet work mechanism. Advise and assist in the development and improvement of procedures and guidelines for the issuance of licenses and ratings, as well as in the conduct of examination of flight crew members, aircraft maintenance technical staff, flight dispatchers and air traffic controllers, in accordance with ICAO SARPs and other relevant guidance material. Assist CAA OPS inspectors (when needed) in activities related to certification, approval and supervision of aviation training organizations. Raising inspection non-conformances, reviewing corrective action proposals, closing or escalating non-conformances as appropriate. Check the files of civil aviation personnel for completeness and integrity and identify any shortcomings. Propose a new documentation system in the area of certification and licensing based on ICAO standards, guidance material and best practices. Responsible for preparing and assist in implementation of a formal training programme for personnel licensing staff. Provide input for the development and implementation of the State Safety Program (SSP) with regards to personnel licensing, in accordance with ICAO SARPs and other relevant guidance material. Assist in the preparation of USOAP Continuous Monitoring Approach (CMA) and related CMA activities such as CMA Audits, ICAO Coordinated Validation Missions (ICVMs), Self-Assessments and development and follow up of subsequent Corrective Action Plans (CAPs) including resolution of Significant Safety Concerns (SSC) in the area of PEL, if any.
Impact of The Outcome of the Position
Discharge the duties of Personnel Licensing Inspector for the CAA.
Work Relations and Contacts
The incumbent establishes relationships, contact and coordinates with internal and external aviation stakeholders such as CAA professional, technical personnel from airline companies and managers.
COMPETENCIES
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Qualifications and Experience
Education
University degree in aviation related field or equivalent qualifications.
Professional experience
Essential
A minimum of 10 years’ experience in senior position in the civil aviation authority/ Department of personnel Licensing. Minimum 3 years’ working experience as personnel Licensing Inspector with an EU/EASA Member State Authority. Experience with ATOs oversight, training devices and aircraft flight simulators. Experience in all aspects of staff development, licensing and license issue or renewal. Sound knowledge of related ICAO annexes, recommended practices and related documentation. Certificate in ICAO’s Universal Safety Oversight Audit Programme, Continuous Monitoring Approach (USOAP CMA) Computer Based Training (CBT) course before being assigned to the position. Sound knowledge of related EASA regulations, policies, procedures, and practices.
Desirable
Previous experience in an ICAO technical cooperation project. Preferably holder of an EASA Part-FCL Examiner Certificate.
Languages
Essential
Fluency in oral and written English is required.
Desirable
A working knowledge of a second language of the Organization (Arabic).
Remuneration
Level 5 Step I
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
