HR Compliance Specialist
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Position Details
Position Information Position Type Professional Staff Faculty Track Position Title HR Compliance Specialist Employment Status Full Time Months 12 Campus Both ME Campuses Description The Compliance Specialist supports the Human Resources (HR) and Payroll teams by ensuring adherence to Federal and State regulatory requirements and internal policies. This role focuses on compliance programs throughout the employee lifecycle, ensuring that policies, practices, and processes are up to date and consistently applied. The Compliance Specialist collaborates with cross-functional teams and acts as a liaison between departments.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE’s benefits package. Responsibilities
Maintain, track and organize compliance-related records, policies, and procedures for employees, such as employee handbooks, required trainings, Hepatitis B compliance, graduate tuition taxation benefit, occupational health and background checks. Ensure all documentation is current and accessible. Compile and track necessary documentation and reports for internal and external audits (e.g., background check records, tuition remission documentation). Work closely with all HR and payroll functions to ensure compliance across the employee lifecycle. Collaborate with Benefits and Payroll teams on communication and program delivery around ME PFML , Secure 2.0 and retirement regulations and other pertinent regulations. Collaborate with HR Business Partners and Learning & Development teams to coordinate training as needed (e.g., FLSA , Financial Benefits) Partner with the Assistant Director, Human Resources Compliance to interpret and communicate regulatory changes to relevant stakeholders to maintain compliance. Ensure the employee handbook and training materials reflect current compliance standards. Work cross-functionally with other departments (Legal, Finance & Administration, Colleges, etc.) to ensure compliance in all processes. Serve as a point of contact for employee inquiries related to compliance. Respond timely to faculty and professional staff employee concerns, partnering with other stakeholders as needed and recommending appropriate actions. Advise management on emerging compliance issues and the implementation or operation of compliance programs. Performs other duties as assigned.
Qualifications
Bachelor’s degree in business administration, human resources, finance, or a related field, with three to five years of experience in compliance, payroll, or human resources, or an equivalent combination of education and experience. Strong organizational, analytical, and problem-solving skills. High attention to detail and accuracy. Ability to handle sensitive information with confidentiality and discretion. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with regulations relevant to the employee lifecycle, including but not limited to the Fair Labor Standards Act (FLSA ), background check programs, and retirement plans. Strong organizational and time management skills. Excellent interpersonal, verbal, and written communication skills. Professional certification (e.g., PHR , SHRM -CP) is a plus.
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. Posting Detail Information Posting Number 2022PS0590P Open Date 01/13/2025 Close Date Open Until Filled Yes
Supplemental Questions
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Documents Needed to Apply
Required Documents - Cover Letter
- Resume
Optional Documents
- Letter of Recommendation
