Administrative Assistant, Office of the Dean
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Position Details
Position Information Position Type Professional Staff Faculty Track Position Title Administrative Assistant, Office of the Dean Employment Status Full Time Months 12 Campus Biddeford, ME Description The College of Arts and Sciences (CAS ) at the University of New England (UNE ) is seeking a motivated individual with strong communication, organizational, and customer service skills to join our team as anAdministrative Assistant in the Dean’s Office. This position performs a wide variety of administrative and organization tasks supporting office operations assisting the dean, associate deans, and professional staff in the office. The Administrative Assistant also serves as the primary contact for the Dean’s Office interacting with students, faculty, and staff from academic and administrative units across campus
Review of applications will begin immediately and continue until the position is filled.
UNE is a private, non-profit, comprehensive R2 university, with campuses in Portland and Biddeford, Maine and Tangier, Morocco. The College of Arts and Sciences is located on UNE’s waterfront Biddeford campus, with nearby city-based amenities in Portland (a 30-minute drive) and Boston (a 2-hour drive). UNE’s location in southern Maine affords easy access to forests, mountains, freshwater lakes, rocky coastlines, and sandy beaches. CAS , one of UNE’s six colleges, has a primary focus on undergraduate education.
UNE offers students a highly integrated learning experience that promotes excellence through interdisciplinary collaboration and innovation in education, research, and service. UNE’s excellence could not happen without a dedicated and talented faculty and professional staff. Our core values include but are not limited to Student Centeredness; Community and Belonging; and Relentless Inquiry. Visit to learn about our mission, vision, and core values.
UNE is a great place to work. We boast both a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events. We have three distinct campuses that combine to offer students a range of different learning experiences. Our two Maine campuses house our nationally recognized undergraduate, graduate and professional programs, while our campus in Tangier, Morocco is home to an innovative semester abroad program. UNE is perennially included on “best colleges lists” by
U.S. News & World Report
,
The Princeton Review
,
Forbes
, and others. Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities.
Outside
magazine named it as one of the “Greatest Places to Live in America”, and
Bon Appetit
selected Portland as the 2018 “Restaurant City of the Year”.
UNE also offers a generous comprehensive benefits package to eligible employees and their dependents. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children. Please visit the Human Resources Benefits site ()for additional information regarding UNE’s fantastic benefits package. Responsibilities
Welcoming and directing faculty, professional staff, students and visitors to the Dean’s Office. Answering, screening, and transferring phone calls. Receiving and routing all incoming documents and requests to the Dean’s Office, electronically logging and filing all incoming and outgoing documents. Retrieving information as requested from records, emails, meeting minutes, and other related documents; preparing reports and written summaries when needed. Participating in key office and college planning activities, with a focus on compiling information and data needed for planning. Serving as a liaison to explain and enforce polices and procedures to faculty, professional staff, students, and visitors. Responding to and resolving administrative inquiries and questions. Coordinating and scheduling meetings and appointments for the associate deans and Dean and needed. Making travel arrangements for the associate deans and dean as needed. Recording and distributing minutes and/or other records from meetings. Maintaining and purchasing office supplies and other materials for the office; coordinating maintenance of office equipment. Performing other related duties as needed.
Qualifications An associate’s degree plus at least one year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficiency in Microsoft Office Suite and/or related software. The ability to provide excellent customer service to a diverse group of students, faculty, and professional staff. An understanding of clerical procedures and systems, with good basic administrative and organizational skills. The ability to work independently.
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. Posting Detail Information Posting Number 2022PS0596P Open Date 02/04/2025 Close Date Open Until Filled Yes
Supplemental Questions
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Documents Needed to Apply
Required Documents - Resume
Optional Documents
- Cover Letter
