Job Description
Job Environment:AXA Global Business Services is a subsidiary of AXA Group, one of the leading insurance brands in the world. We embody the essence of a diverse, global team, uniting talents from around the world to create a seamless, supportive network for all AXA entities. Our story is one of collaboration and growth, deeply rooted in our mission and vision, guiding every step we take.Our Mission: Together with entities, we deliver advanced services and shape solutions that drive operational excellence.In the heart of AXA, our role is multi-layered. From insurance operations to corporate functions, we leverage data, technology, and diverse capabilities to enhance our partners' performance in a streamlined, efficient manner.Role & Responsabilities:Responsibilities include:Supervision activities:Invoice Processing Oversight:Review the work of junior team members or clerks to ensure that invoices are processed accurately and on time.Spot-check invoices for errors or compliance with company policy and provide guidance to team members as needed.Training and Support:Provide onboarding support and training to new team members on accounts payable processes and software.Serve as a point of contact for questions and issues from junior staff, offering guidance and troubleshooting assistanceProcess Compliance and Adherence:Ensure adherence to internal controls and accounts payable proceduresMonitor compliance with corporate policies, such as approvals and documentation requirements, to minimize risks.Reconciliation Supervision:Oversee monthly account reconciliations performed by junior staff, ensuring discrepancies are identified and resolved.Assist in resolving more complex reconciliation issues or disputes with suppliers.Workflow Management:Help prioritize workload and assign tasks as necessary to ensure payment deadlines are met and workflows are efficient.Provide status updates to the accounts payable manager on the progress of team tasks and highlight any delays.Issue Escalation and Vendor Relations:Act as an intermediary for junior staff in resolving escalated vendor disputes or payment inquiries.Communicate with vendors regarding invoice issues, payment delays, or other concerns that may require more experienced intervention.Process Improvement Suggestions:dentify inefficiencies or errors within the accounts payable process and suggest possible improvements to streamline operations.Designing, implementing, and improving processes and workflows to drive efficiency, standardization, and compliance.Reporting:Gathering data and preparing reports on accounts payable performance, outstanding payables, and team productivity for management review.Providing leadership and direction to the AP team, ensuring effective delivery of AP team in line with SLAs and KPIs.Operational activities:Invoice Processing & reveiw:Handle high-volume or high-value invoices, ensuring accuracy and compliance with company policies.Lead the accounts payable closing process at month-end and year-end, ensuring all invoices, accruals, and payments are recorded accurately.Payment Management:Prioritize payments based on payment terms and supplier relationships.Ensure timely and accurate payments to avoid late fees or disruptions.Reconciliation:Investigate and resolve discrepancies between accounts payable records and supplier invoices.Supplier Relations:Serve as the primary point of contact for key vendors and suppliers, resolving any payment discrepancies or issues.Manage vendor queries and ensure timely and accurate responses to maintain a professional relationship.Data Entry and Record Keeping:Maintain accurate and organized accounts payable files and documentation for auditing purposes.Manage vendor accounts and payment terms in the system.Compliance and Internal Controls:Ensure all accounts payable activities adhere to company policies and regulatory requirements.Assist in developing and improving internal controls related to the accounts payable process.Reporting:Review periodic reports on accounts payable status, including aging reports and cash flow projections.Prepare and analyze accounts payable aging reports, ensuring that all payments are up-to-date and there are no overdue amounts.Process Improvement:Identify opportunities to improve accounts payable processes and increase efficiency.Assist in implementing new systems or procedures to enhance the accounts
