Project Officer (2 Vacancies)

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

The Project Officer is responsible for ensuring the efficient and effective implementation of emergency response activities. This includes coordinating the distribution of relief items, managing casual workers, maintaining productive relationships with partners, and overseeing site operations. The role ensures that all activities are carried out in alignment with organizational policies, safeguarding principles, and the needs of affected communities. By collecting accurate data, managing documentation, and ensuring smooth communication, the Project Officer plays a pivotal role in delivering timely and impactful support to vulnerable populations while fostering accountability and collaboration.

Ensure Implementation and Coordination

• Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;
• Supervise site distribution activities to ensure orderly and equitable delivery of aid.
• Comply and abide by WV best practices and donor regulations in distributions and data gathering;
• Address challenges of issues that arise during distributions promptly.
• Purchase items in line with the budget and instructions given by the Project Coordinator;

Relationship Management

• Maintain and strengthen relationships with partners, ensuring effective collaboration and communication.
• Act as a liaison between the organization and partners during response activities.

Communication, Coordination and support

• Coordinate and communicate effectively with casual workers to ensure alignment with response objectives.
• Provide clear instructions and resolve any concerns or issues raised.
• Support the overall coordination of response activities to ensure timely and effective implementation.
• Contribute to the preparation of reports, updates, and evaluations.
• Assist in any other tasks as directed by the supervisor to support the success of the emergency response.

Handle Reporting, Recording and Proposal Development

• Deliver high quality, accurate and timely daily reports;
• File all relevant project documents in line with WV’s requirements for project auditing;
• Track task progress in line with the established tracking system;
• Handle stock (pins and cards) in line with WV’s policies;
• Conduct data gathering for project amendments and proposals;

Data Collection and File management

• Collect and compile data related to distributions, site operations, and partner activities.
• Maintain accurate and up-to-date records for reporting and accountability purposes.
• Analyse data to provide insights and recommendations for improved operations.
• Organize and manage both physical and digital files related to response operations.
• Ensure that documentation is complete, accessible and compliant with WV standards.

Handle distribution

• Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists as proof that they have been received kits.
• Support team leader in ensuring that all distribution-supporting documents are in place (Beneficiaries list, issuance note, return note, Daily distribution report…).
• Support Project Coordinator in preparing daily distribution reports as per donor and WV required templates.
• Report any issues/challenges faced at field level to Project Coordinator.
• Make sure to refer any protection case to Project Coordinator.

Monitoring, Accountability and Protection Mainstreaming:

• Conduct shop monitoring and or ad hoc visits as per donor request.
• Conduct training for merchants at field level based on needs and project requirements on beneficiaries’ services, hygiene and food safety etc.
• Ensure the retailers are fully equipped with the required equipment to carry out the transactions and the equipment are kept in working conditions.
• Support actions to address beneficiary feedback;
• Actively participate in lessons learned session for the project;

Perform other duties as required

• Attend and participate in WVL’s spiritual nurture and other organizational events
• Responsible of own security and actively contribute to a positive security culture
• Report CP incidents as per the safeguarding policy guidelines.
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
• Perform other duties as assigned by Line Manager

Minimum Requirements:

• A minimum of 2-years’ experience in humanitarian or development programs, particularly in emergency response.
• Experience in distribution, partner management and site operations
• High School completion certificate.
• Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail
• A valid driver’s license (more than 1 year old)

As a Christian organisation, World Vision is founded on the biblical principles that women and men, girls and boys are created in the image of God, and of Jesus’ love for all people without discrimination. This means that we recognise and affirm the equal worth, dignity and rights of women, men, girls and boys with and without disability and all applicants will be considered for employment without attention to race, colour, religion, sexual orientation, gender identity, national origin, or disability status.

Applicant Types Accepted: