Female Administrative Assistant

Our client, a leading multinational company in North Lebanon is currently seeking an Administrative Assistant to join their team. The Administrative Assistant is responsible for welcoming visitors in person or on the telephone, answering or referring inquiries, and directing visitors by maintaining employee and department directories. The role also involves performing a variety of administrative tasks as requested, as well as maintaining the office support and supplies.

Responsibilities:

• Uphold departmental policies, procedures, and objectives.
  
• Maintain a well-organized and compliant reception area.
• Monitor building entrances and parking to ensure accessibility.
• Answer and forward phone calls to the appropriate party.
• Receive and distribute incoming mail and deliveries.
• Perform administrative tasks such as filing, copying, scanning, and data entry.
• Manage the conference room booking calendar.
• Oversee office supply inventory and replenishment.
• Manage the housekeeping staff on a daily basis.
• Coordinate travel, accommodation, and dining arrangements for employees.
• Monitor and supervise building maintenance needs.
• Identify and report security risks to the Security Manager.Assist in 
• organizing company events and meetings.
• Maintain and distribute the employee extension list.
• Carry out other duties as assigned by the line manager

Job Requirements:

• Academic Qualifications: Technical School (TS) degree or equivalent
• Required Languages: English, Arabic
• Proficient in MS Office (Word, Excel, PowerPoint)
• Minimum 4 years in an administrative or office support role
• Great interpersonal skills to interact professionally with all stakeholders
• Adaptability to handle changing priorities and deadlines
• Strong communication skills, both verbal and written
• Knowledge of travel and booking processes
• Proficiency in using office equipment
• Ability to manage inventory and order supplies efficiently