Job Description
The Executive
Assistant will provide high-level administrative, operational, and strategic
support to the CEO of CME FZ. The Executive Assistant will act as the primary
point of contact between the CEO and internal/external stakeholders, ensuring
smooth communication, effective coordination, and operational efficiency across
the organization and its associated entities and subsidiaries.
The Executive Assistant
will report directly to the CEO and will have, among others, the following
responsibilities:
Operational
Support
- Assist in the execution of business strategies
by tracking key performance metrics and reporting progress.
- Conduct market research, competitor analysis,
and business intelligence gathering to support strategic decision-making.
- Support the CEO in preparing and reviewing
business proposals, agreements, and presentations.
Communication and
Liaison
- Coordinate and facilitate effective
communication between the CEO and the different departments and corporate
services leads across the company and its subsidiaries.
- Act as the first point of contact for the CEO,
ensuring clear and timely communication with internal and external
stakeholders.
- Manage relationships with clients, regulatory
bodies, and partners, maintaining professionalism and discretion.
- Draft, review, and edit communications, reports,
and presentations to ensure alignment with business goals and brand messaging.
Administrative
Support
- Manage the CEO’s calendar, appointments, and
meetings across multiple time zones, ensuring efficient time management.
- Prepare structured meeting agendas, document
meeting minutes, and track follow-up actions to ensure accountability.
- Prepare detailed reports, presentations, and
briefing materials for internal and external meetings, ensuring accuracy and
professionalism.
- Maintain confidentiality of sensitive
information and ensure proper handling and storage of official documentation.
- Develop and implement administrative procedures
to optimize executive support operations.
- Plan, coordinate, and manage travel itineraries,
including flights, accommodations, and visas.
Office and Project
Management
- Oversee special projects and initiatives on
behalf of the CEO, ensuring deadlines and objectives are met.
- Identify opportunities for operational
improvements and drive process optimizations for efficiency.
- Assist in budgeting, financial reconciliation,
payroll management and expense management and support cost control measures.
- Provide leadership support in cross-functional
projects and company-wide initiatives.
- Assist in recruitment and onboarding of
employees.
Requirements- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 10 years of experience as an Executive Assistant, preferably in a technology sector.
Communication
- Excellent communication and negotiation abilities.
- Ability to maintain discretion and confidentiality.
- Fluency in English (Arabic and French is a plus).
Achieving Results and
Problem Solving
- Efficiently prioritize tasks to support executive decision-making.
- Plan and complete tasks on time.
- Report on progress and keep others updated regularly.
- Manage complex problems or risks by analyzing them thoroughly and asking for help when needed.
- Excellent organizational and multitasking skills with the ability to manage high-pressure situations.
- Comfortable in a fast-paced, evolving business environment.
Collaboration and Teamwork
- Work to solve conflicts positively and ask for support if necessary.
- Share information openly and ask for ideas from others to meet the goals.
- Ability to work collaboratively across diverse teams and cultures.
- Build trust with different internal and external stakeholders.
Technical Competencies
- Strong proficiency in Microsoft Office Suite.
- Experience with financial reporting and budget management tools.
- Understanding of cybersecurity best practices for handling sensitive corporate information.
