Our client, a leading platform for enterprise shared asset management and asset-integrated ecosystems, is looking for an Admin Assistant to provide essential support to the leadership team. This role requires someone who thrives in a structured environment, can manage multiple administrative tasks efficiently, and ensures that internal operations run smoothly.
Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST
Calendar & Scheduling Management – Organize and manage the leadership team’s schedules, coordinate meetings, and handle appointments across multiple time zones.
Notion & Knowledge Management – Maintain structured Notion workspaces, ensuring seamless access to critical information, project updates, and workflows.
Google Drive Organization – Maintain a clean and well-structured Google Drive, categorizing files, managing document access, and ensuring easy retrieval of important assets.
Task Coordination – Assist leadership with task tracking, prioritization, and deadline management.
Communication Support – Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.
Document Preparation – Create, format, and edit reports, presentations, and internal documentation.
Ad-Hoc Administrative Tasks – Provide general administrative support, including research, data entry, and operational organization.
Efficient Scheduling & Communication – Seamless calendar management and clear coordination across teams.
Organized Systems & Workflows – Well-maintained Notion and Google Drive for quick access to resources.
Proactive Administrative Support – Taking initiative to manage key operational tasks and anticipate leadership needs.
Experience – 2+ years as an administrative assistant or in a similar support role, ideally working with leadership teams.
Tech Proficiency – Strong skills in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion.
Organization & Detail-Oriented – Exceptional attention to detail and ability to manage multiple priorities effectively.
Strong Communication – Excellent written and verbal communication skills.
Self-Starter – Ability to work independently, take initiative, and thrive in a remote environment.
Remote Work Experience – Prior experience working in a fully remote team.
Automation & Process Improvement – Familiarity with Zapier or similar automation tools is a plus.
Project Management Familiarity – Experience with Asana, Trello, or other task management tools is a plus.
Executive Support Experience – Previous experience supporting leadership teams with scheduling and operations.
This is an exciting opportunity to join a fast-growing company at the forefront of enterprise asset management. You will have the chance to work with industry-leading clients, develop your skills in a fast-paced environment, and contribute to a company that values collaboration, innovation, and results. If you’re looking for a challenging and rewarding role where you can make a real impact, we encourage you to apply!
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