PMO Manager

• To establish and maintain all expectations of project management and to define project guidelines and standards to ensure projects run smoothly, adhere to quality standards, meet guidelines, and follows project management policies, processes, methods, and controls.
• To oversee business projects and ensure that are completed on time and within budget.
• To ensure all team members uphold the company’s standards throughout each project’s development & execution.
• To report on project activities, problems, and requirements to executive management as a strategic tool in keeping implementers and decision makers moving toward consistent, business- or mission-focused goals and objectives.
• Oversee projects/serve as project advisor to ensure project objectives and deliverables meet key and/or strategic initiatives.
• Govern, promote, and enforce the use of best Project management process practices across the HOTECC organization to improve performance, processes, communication, and overall effectiveness.
• Drive improvements through in-depth understanding of the organization’s core processes, including process development, documentation, and training.
• Planning PMO projects including timelines, budgets, tasks, and staff.
• Evaluating project costs, work progress and taking appropriate actions.
• Creating project status reports for Top management.
• Manage department and projects communication processes to ensure that all processes are applied and followed.
• Collaborate with all stakeholders to perform various strategies, department leaders to define, prioritize and develop projects, and coordinate with projects managers to monitor all ongoing projects and resolve all areas of concerns.
• Write and deliver presentations, often requiring clear and persuasive explanation of complex processes to a non-technical audience.
• Compile presentations to summarize findings/recommendations and take part in reviews with Top management.
• Partner with stakeholders to create and launch tactical and strategic implementation plans.
• Support the ERP in its evolution and drive Project Management Service Delivery
• Excellence standards and techniques.
• Point of contact for the PMO.
• Help Executive Management to define and implement the strategy for Portfolio Management.
• Develop and implement the Project Management Office (PMO) capability such as documented processes, tools, templates, and methodology of the team to include waterfall, agile and other standard methodologies.
• Act as a guardian of PMO/ Program Management processes, tools, templates, forms, checklists
• Implement Change Management strategies to ensure effective transition to new systems and processes.
• Defining, developing, and prioritizing business projects with department managers and the leadership team.
• Creating procedure and policy documents and guidelines.
• Identify global trends and define appropriate training.
• Plan and prepare mid-year and year end calibration exercises and objectives for the performance development process and monitor progress and KPIs of all departments.
• Establish performance standards and effective measurement tools.
• Assess and update a monthly performance report related to the project progress of each project and address the competency of potential staffs who leading the project.
• Participate in all evaluation meetings.

·        Ensure all NCRs received through Internal or External Audits are closed within the specified time frame.

DEPARTMENTAL MANAGEMENT:

• Ensure the organization structure for the departments reporting to the Position Holder is maintained with appropriate staffing levels and the operating systems and processes are aligned to the business objectives.
• Promote inter-departmental and inter-divisional communications & co-ordinations through the various committees set up for the smooth operations of the respective departments and the organization.

PEOPLE MANAGEMENT:

• liaison with HR, to help drive various employees' initiatives satisfaction, to motivate and maintain high performance among the staff.
• Drive the Performance Management process to ensure that every employee is aligned to and contributes effectively to the achievement of departmental goals.