Personnel and Payroll Manager

Job Summary:

The Personnel and Payroll Manager will oversee and manage all employee-related administrative tasks and payroll functions while ensuring compliance with labor laws, internal policies, and regulations. This role requires strong organizational skills, attention to detail, and a thorough understanding of HR processes and payroll systems.

Key Responsibilities:

• Manage and implement all employee-related tasks and maintain individual personnel files.
• Organize and process all internal and external employee transactions within the company.
• Ensure compliance with applicable laws, regulations, and ministerial instructions related to salaries, allowances, promotions, leaves, bonuses, employment, performance evaluations, and terminations.
• Ensure timely acquisition and renewal of all company licenses and required governmental approvals.
• Maintain contractual relationships between employees and the company, preserving the rights of both parties in accordance with the labor law and contract terms.
• Coordinate and follow up on employee benefits including health and social insurance, and suggest improvements for service development.
• Provide clear, detailed consultation and guidance to employees regarding company HR policies and procedures.
• Maintain accurate and confidential staff records and comprehensive data for each employee.
• Handle employee grievances and complaints, ensuring proper resolution and follow-up on salary and benefit payments.
• Monitor and manage the attendance system, coordinate with department managers regarding leaves and deductions.
• Review and ensure accuracy of employment contracts and maintain updated records in the system.
• Manage staff benefit records including employee information, bank account details, time attendance, salary structure, qualifications, and certifications.
• Monitor daily attendance, leaves, and absenteeism, and ensure accurate tracking in the system.
• Prepare and process monthly payroll including salaries, indemnities, and other allowances.
• Ensure personnel files are kept up to date, complete, and maintained in compliance with policies.
• Review, validate, and authorize payroll before submission to management for final approval.