Payroll Accountant

The Senior Accountant will be responsible for managing and overseeing all accounting functions, ensuring financial accuracy, and supporting strategic financial goals. This role is crucial for the smooth and efficient management of accounts payable, accounts receivable, inventory, costing, and payroll. The ideal candidate must have experience in the FMCG (Fast-Moving Consumer Goods) industry, as the role demands an understanding of high-volume transactions and fast-paced environments.

Key Responsibilities:

• Validate all financial data (e.g., payments) entered into the system to ensure accuracy.
• Track, review, and process payments and expenditures after obtaining required approvals in accordance with the authority matrix and company policies.
• Monitor business liabilities and ensure payments are made in a timely manner.
• Ensure that all invoices are reviewed and approved per the financial authority matrix and the company's policies and procedures.
• Coordinate with banks for the issuance and repayment of letters of credit (LCs), ensuring compliance with terms.
• Monitor and update financial information related to collections in the system.
• Follow up on the collection of receivables within the credit terms, in coordination with the Credit Officer.
• Conduct monthly reviews of credit sales and cash sales.
• Verify job orders to ensure data accuracy before calculating costs for production processes.
• Calculate costs for all job orders, products, and locations.
• Analyze actual and unit costs for finished products, including raw materials, production processes, labor, and overhead.
• Verify foreign purchase data (e.g., stock receipt, GRN, approved invoices) to ensure accuracy before calculating landed costs for foreign purchases.
• Monitor and manage inventory levels, process purchase orders, track orders, and resolve any issues.
• Perform physical inventory counts and reconcile discrepancies.
• Verify payroll calculations and process payroll payments upon approval from the Chief Accountant, coordinating with banks and ensuring compliance with company policies. (payroll payment dates, disciplinary actions,
• remunerations, sales commissions, etc.)
• Identify variances in financial records and collaborate with relevant departments to resolve discrepancies before reporting to the Chief Accountant.
• Manage monthly reconciliations, including K-Net machine processing and online payments.
• Prepare periodic reconciliation reports and daily reports as required.
• Track and record depreciation of fixed assets.
• Register, consolidate, and report financial transactions for monthly and yearly closing, in coordination with the Chief Accountant.
• Review and verify accounting vouchers related to accounts receivable, payable, general ledger, fixed assets, etc.
• Consolidate provisional expenses and assist accountants in preparing debt/credit vouchers.
• Report discrepancies or irregularities in financial transactions.
• Ensure accurate and consistent record-keeping of financial data.
• Collaborate with internal and external auditors to facilitate audits.
• Report any financial issues to the Chief Accountant.
• Ensure proper documentation and archiving of financial data, reports, and supporting documents.
• Prepare, review, and submit various financial reports (e.g., P&L, cash flow, inventory reports) to the Chief Accountant on a regular basis (weekly, monthly, quarterly, semi-annually, or as required).
• Maintain the highest standards of professionalism, ethics, and integrity in all financial activities.
• Perform additional relevant tasks as assigned by the Chief Accountant.