Office Administrator

The Office Administrator will be responsible for managing procurement documentation, coordinating shipments, and ensuring smooth clearance processes. This role requires strong organizational skills, attention to detail, experience in logistics and purchasing operations, and understanding of the purchase cycle.

Key Responsibilities:

Office Administration & Purchasing:

• Maintain and manage purchase orders, invoices, and supplier contracts.
• Assist in procurement activities, supplier communication, and order tracking.
• Ensure timely invoice verification and payment coordination with the finance team.
• Manage office supplies and oversee cost-effective procurement.

Shipment Clearance & Logistics Coordination:

• Prepare and verify shipping and clearance documents (invoices, packing lists, bill of lading, customs declarations).
• Work with freight forwarders, customs brokers, and regulatory authorities to ensure timely shipment clearance.
• Ensure compliance with customs regulations and import/export laws.
• Monitor shipment tracking and resolve clearance issues to prevent delays.

Communication & Coordination:

• Act as the primary liaison between suppliers, shipping agents, customs authorities, and internal teams.
• Maintain accurate records of all purchasing and shipment transactions.
• Support general administrative tasks, including scheduling, correspondence, and document management.

Qualifications:

• Education: Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
• Experience: Minimum 2+ years in office administration, purchasing, or logistics.
• Experience in the home furnishings, manufacturing, or logistics industries.
• Familiarity with customs clearance software and international trade regulations.