Rentokil Boecker® HR and Administration Officer is held accountable for the below job responsibilities:
Participate in the recruitment process following Rentokil Boecker® standardized recruitment policy and SOP: post jobs, review and match applications/resumes/CVs with job requirements, conduct phone screening and interviews, document feedback, perform reference check and communicate the feedback to Hiring Managers.
Coordinate the onboarding program of all new joiners and provide Rentokil Boecker® Orientation.
Handle organizational exit process.
Assist HR manager in conducting a detailed local salary survey, analyzing data and suggesting improvements.
Coordinate health, life, and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
Maintain an effective employee record management, electronic archiving system, organization charts and HR reports.
Support HR Manager in investigating and resolving day-to-day employee relation challenges.
Prepare salary certificates and employment letters for employees.
Ensure attendance policy is respected by everyone and take appropriate action where needed.
Manage and track all employee disciplinary action.
Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
Supervise Rentokil Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.
Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.
Assist in developing necessary administration policies and procedures.
Support all internal stakeholders on office and accommodations budget.
Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.
Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
Review requisitions to ensure appropriate approval and respect of assigned department’s budget.
Receive purchased items and check quality, quantity and specifications.
Sustain proper inventory levels of office supplies.
Handle an effective physical and electronic archiving and filing system.
