Job Description
The Executive Secretary will provide high-level administrative support to the CEO, ensuring the smooth and efficient operation of the CEO's office. This role requires excellent organizational skills, the ability to manage confidential information, and proficiency in communication. The Executive Secretary will serve as the primary point of contact between the CEO and other executives, clients, staff, and external stakeholders.
Key Responsibilities:
- Administrative Support: Manage the CEO’s calendar, schedule meetings, coordinate travel, and organize events.
- Communication: Draft and proofread correspondence on behalf of the CEO, including emails, letters, and other documents.
- Document Management: Prepare and maintain reports, presentations, and other business documents.
- Meeting Coordination: Organize and prepare agendas for executive meetings, ensuring all required documents and materials are prepared and available.
- Liaison Role: Serve as the key point of contact between the CEO and internal/external stakeholders, addressing inquiries, filtering requests, and maintaining professional relationships.
- Confidentiality: Handle sensitive information with discretion and ensure privacy and confidentiality are maintained at all times.
- Project Management: Assist in coordinating and following up on projects that require the CEO’s input or approval.
- Office Management: Maintain an efficient office environment, ensuring office supplies are stocked, equipment is functioning, and the office operates smoothly.
Skills
Skills and Qualifications:
- Proven experience as an Executive Secretary, Personal Assistant, or similar role, ideally supporting C-suite executives.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Bilingual proficiency in Arabic and English (both written and spoken) is required.
- Proficiency in office software (e.g., Microsoft Office Suite)
- High attention to detail and accuracy in all tasks.
- Ability to handle sensitive and confidential information.
- Ability to work independently and as part of a team.
- Flexible, proactive, and capable of managing changing priorities.
