Executive Secretary

We are seeking a highly organized and detail-oriented Executive Secretary to support our senior management team. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring the smooth operation of the executive office, and handling confidential information with the utmost discretion.

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Draft and prepare official documents and presentations as needed.
• Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and distributing meeting materials to participants.
• Document Management: Maintain and organize both hard and soft copies of important documents, ensuring they are easily accessible and up-to-date.
• Project Assistance: Assist in the coordination and execution of special projects and initiatives as directed by senior management.
• Confidentiality: Handle sensitive information with the highest level of discretion and maintain confidentiality at all times.
• Event Planning: Assist in organizing company events, conferences, and seminars, including managing logistics and coordinating with vendors.
• Travel Arrangements: Arrange detailed travel plans and itineraries for executives, including booking flights, hotels, and transportation.
• Reporting: Prepare reports, summaries, and documents for internal and external use, ensuring accuracy and timeliness.
• Liaison: Act as a point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.