Job Description
Our company is seeking a highly skilled Executive Assistant to provide high-level administrative and operational support to the Top Management. This role involves handling key communications, procurement coordination, and financial documentation to ensure seamless day-to-day operations. The position reports directly to Senior Management.
Key Responsibilities:
Administrative Support:
- Screen and manage incoming emails and correspondence on behalf of Top Management.
- Arrange travel plans, including visa processing and itinerary preparation.
- Provide comprehensive administrative support, including scheduling meetings, preparing agendas, and drafting minutes.
Procurement Coordination:
- Liaise with suppliers, principals, and service providers for operational contracts and procurement activities.
- Coordinate with the Finance Department on bank-related issues, including Letters of Credit (LCs) and Bank Guarantees.
- Facilitate online orders and supplier payments in collaboration with the Procurement team.
Document & Contract Management:
- Review and maintain supplier and principal contracts.
- Draft and manage official correspondence, including emails, letters, and reports.
- Ensure the confidentiality and proper archiving of sensitive documents.
Financial Coordination:
- Assist in preparing documents related to LCs and Bank Guarantees.
- Support supplier payments and tender-related financial documentation.
- Assist in the renewal of current accounts and compliance with regulatory requirements.
Communication & Collaboration:
- Act as the point of contact for internal teams and external stakeholders.
- Arrange and coordinate meetings with suppliers, service providers, and internal teams.
- Communicate updates effectively to Management.
Desired Qualifications & Experience:
- Diploma or Bachelor's degree in any field, preferably in Business Administration.
- 5-7 years of experience in executive support or procurement-related roles.
- Experience managing banking documents such as LCs and Bank Guarantees is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with procurement processes and financial documentation.
