Assistant - Human Capital

Department: Human Capital

Reports to: Executive Director of Human Capital and Facilities Management

Scope and Purpose:

The Assistant Human Capital supports the department in its daily operations, ensuring smooth execution of HR processes related to recruitment, employee relations, training, and benefits. The role assists with record maintenance, employee engagement initiatives, and adherence to company policies and procedures. The ability to handle written and verbal correspondence in both English and Arabic, as well as knowledge of reviewing and drafting legal contracts, is essential for this role.

Job Responsibilities:

Recruitment & Onboarding

• Assist in the recruitment process by screening resumes, scheduling interviews, and conducting reference checks.
• Support the onboarding process by preparing new hire documentation, coordinating orientation programs, and ensuring a smooth transition for new employees.

Employee Records & Documentation:

• Maintain and update employee files, ensuring all records are accurate and up-to-date.
• Assist in preparing employment contracts, job descriptions, and HR policies in line with organizational needs and legal requirements.
• Review and draft legal documents and contracts related to employment, ensuring compliance with labor laws and company policies.
• Draft and translate HR-related documents, announcements, and communications in both English and Arabic.

 HR Systems & Reporting:

• Enter and manage employee data in the HR information system (HRIS).
• Prepare periodic HR reports on staff movement, leave balances, training records, and other metrics as required.

 Employee Relations & Communication:

• Serve as a point of contact for employees' HR-related queries, providing support in resolving issues or escalating them when necessary.
• Assist in organizing employee engagement activities, wellness initiatives, and staff events.
• Draft HR-related correspondences, memos, and announcements in both English and Arabic as required.

 Benefits Administration:

• Support the administration of employee benefits, including health insurance, pensions, and leave management.
• Ensure employees are aware of and understand their benefits, assisting with any related queries.
• Prepare benefits communications in both English and Arabic to ensure all employees are informed.

Compliance & Policy Adherence:

• Ensure compliance with company policies, labor laws, and other relevant regulations.
• Assist in implementing and communicating HR policies across the organization, ensuring clarity in both English and Arabic.
• Review, draft, and update employee contracts and legal agreements in alignment with relevant laws and organizational policies.

 Performance Management:

• Help facilitate the annual performance review process by distributing materials, tracking progress, and assisting managers and employees with the review process.
• Assist in tracking and addressing training needs and professional development opportunities for staff.

 HR Projects:

• Assist with HR-related projects such as employee satisfaction surveys, compensation reviews, and organizational change initiatives.