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Admin Assistant and Office Management

Yesterday 2025/05/15
$1,000 - $1,500
Full Time Employee · Min 2 Years of Experience
1-9 Employees · Architecture

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Job Description

Admin Assistant is responsible for administrative support, office operations, and ensuring smooth day-to-day workflow. Duties include handling government filings, HR tasks (payroll, recruitment, employee records), basic accounting (invoices, expenses, financial reports), and assisting staff with daily operations.

  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Write and distribute email, correspondence memos, letters and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Submit and reconcile expense reports.
  • Act as the point of contact for internal and external clients.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Greet clients and make them feel comfortable, both in person and over the phone.
  • Directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment.
  • Provide recommendations according to customer needs or preferences.
  • Provide essential overview to potential clients, such as services and range of pricing.
  • Maintain social media account and respond to clients enquiries.
  • Organizing, preparing and submission of completed paper works to related governmental organizations.
  • Ensure client records are up to date.

Preferred Candidate

Years of Experience
Min: 2
Residence Location
Kuwait
Gender
Female

About | نبذة عنا مكتب أساس المعمار للاستشارات الهندسية "أساس" تأسس حديثا ويضم خبرات في مجال العمارة ومشاريع البناء تمتد لأكثر من 10 سنوات. Asas Al Mimar Engineering Consultancy Firm "ASAS" was recently established, consisting of more than 10 years of experience in the field of architecture and construction projects. Our Services | خدماتنا خدمات معمارية كاملة تشمل التصميم والإشراف وإدارة المشاريع و اصدار رخص البناء. نقدم أيضًا استشارات تصميمات المباني الخضراء بواسطة متخصصين مرخصين ومعتمدين من LEED. Complete Architectural Services that includes planning, supervision, project management, and building permissions. We also offer Green Building Designs by licensed and LEED certified professionals.

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