The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Background/IRC Summary:
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
In 2007, the IRC began providing humanitarian assistance to vulnerable and crisis-affected people in Jordan in response to an influx of Iraqi refugees and the strain on host communities. Following the eruption of the Syrian war in 2011, hundreds of thousands of refugees crossed into Jordan. The ongoing insecurity in Syria and the growing needs of refugees have strained Jordan’s resources and infrastructure and exacerbated pre-existing issues like water scarcity and high unemployment.
As resources become more limited, refugees and host communities have fewer economic opportunities and become more vulnerable. The IRC’s new strategy for Jordan shows our commitment to improving the safety, health, education, and economic well-being of people affected by conflict, in camp-based (Za’atari, and Azraq camps) refugees and urban-based refugees, and in coordination with the humanitarian and development community and the Government of Jordan. Simultaneously, IRC in Jordan is shifting to a more long-term resilience/development programming responding to the context in Jordan and the worsening vulnerabilities faced by refugees and vulnerable Jordanians.
Job Overview/Summary: Under the direct supervision of the Grants Coordinator, and with the technical support from the Grants Manager, the Senior Grants Officer will be responsible for daily administrative work of the Grants Unit in the Programs Department. The Sr. Grants Officer will maintain grants files, grants tracker and online systems (OTIS, Box, and SharePoint), support in scheduling and organizing regular meetings and taking meeting minutes, and assist in all reporting and business development tasks, as requested. The Sr. Grants Officer will work closely with the program, finance, MEAL, and other departments as per the required tasks.
Major Responsibilities:
Award and Information Management (60%)
· Support the Grants Coordinator and Grants Manager with the maintenance of all paper and electronic grant files including uploading documents and handling information on the IRC’s electronic grants management platform - Opportunity Tracking and Implementation System (OTIS) and filing all key documentation and correspondence in the Grants folder on the cloud filing system, Box.
· Lead administration aspects of the award management as assigned by the supervisor.
· Maintain up-to-date grants trackers and calendars, including the Jordan Grants Tracker and grants tabs in the Project Dashboards, tracking deadlines and submissions, key meetings, and all other key information.
· Assist the Grants Coordinator and Grants Manager in compiling grants information for IRC’s regional and HQ offices, upon request and in assigned templates.
· Prepare any reporting, presentations, or other templates as requested.
· Support the Grants Coordinator and Grants Manager in coordinating and gathering required, accurate and detailed inputs for donor narrative and financial reports. Support in the report reviews as assigned by the supervisor.
· Support the Grants Coordinator and Grants Manager in providing files and preparing required information for any internal or external audits.
· Support the Grants Manager in preparation of monthly Technical Unit (TU) spending summary sheet, to be shared with the TU and followed up on with IRC Jordan’s finance department.
· Conduct other duties as assigned by the supervisor.
Business Development (20%)
· Support the Grants Coordinator in timely collecting and compiling inputs for concept notes and proposals including budget narratives and required annexes, from different departments, as assigned.
· Create opportunities on OTIS and coordinate all approvals for the open grants as well as pipeline grants on the platform, with the support of the Grants Coordinator. Ensure the approvals are received in a timely manner. This includes, but not limited to, compiling/preparation of Go/No Go forms (GNG), follow up on OTIS workflows with the correct staff, ensuring accurate and up-to-date OTIS filing and project code (D1) requests/updates.
External Relationships & Coordination (20%)
· Support the Grants Coordinator and Grants Manager (when requested) in preparing key information, sharing meeting invitations, preparing meeting agendas and other communications, especially regarding the project’s progress and challenges, as requested to be shared with the donors.
· Schedule and track all meetings throughout the Project Cycle Management (PCM) for all grants and support Project Leads in noting down key action points in the Project Dashboard and following up on the actions with the responsible staff.
· Take meeting minutes and distribute them to key staff, for any assigned meetings by the Grants Coordinator.
· Support the Grants Coordinator and Grants Manager in any other requested coordination activities, internally and externally.
Key Working Relationships
Position Reports to: Grants Coordinator
Position directly supervises: None
Other Internal: Deputy Director of Programs, Grants Manager, Program, Operations, Finance, HR, Partnerships, and MEAL teams.
External: N/A
Minimum Qualifications:
Job Requirements:
Education
Bachelor’s degree in social sciences or relevant field.
Work Experience
Minimum of 4 years of professional experience in a relevant field with transferable skills, preferably in humanitarian or development organizations. Excellent academic results and skills may be accepted in lieu of work experience for exceptional candidates.
Demonstrated Technical Skills
· Excellent reports writing, review, and editing skills.
· Professional fluency in spoken and written English and Arabic. Ability to take notes proficiently in English during meetings.
· Highly organized, with ability to manage time efficiently, excellent attention to details, and willingness to perform repetitive tasks with focus and diligence.
· Highly motivated, fast learner with good interpersonal skills.
· Ability to successfully meet deadlines in a fast-paced environment and prioritize tasks.
· Willingness and motivation to lead on tasks and be accountable for deliverables.
· Ability to work independently while being a strong teammate
· Excellent relationship-building and social skills.
Languages
· Professional fluency in spoken and written English is required.
Computer/Other Tech Requirements
· Full professional competency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
· Familiarity with file sharing systems such as SharePoint desirable.
· Familiarity with internet research is essential.
Standards of Professional Conduct
IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality
IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Founded in 1933, the International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. The IRC offers lifesaving care and life-changing assistance in over 40 countries and in 22 U.S. cities, restoring safety, dignity and hope to millions who are uprooted and struggling to endure. Since 2007, IRC has worked with refugees and other vulnerable populations in Jordan. IRC’s recent and current programs in Jordan focused on interventions that address Gender based Violence and specifically violence against women and girls for Iraqi refugees and host community members. Interventions in this sector ensure coordinating the available services while ensuring quality response to survivors through building the capacities of local partners and service providers on the ground. IRC interventions also prioritize working with partners to deliver effective preventive messages.
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