Senior Grants & Compliance Officer

LOCATION: Amman, Jordan.

REPORTING TO: Subawards and Federal Compliance Manager

ROLE TYPE: Full Time, 1 year FTC.

CLOSING DATE: 09th of Nov,2024

ABOUT ARK 

 ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity and hope for the future. 

 We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change. 

 Learn more about our impact here:  https://www.ark.international/impact 

Purpose of the Role:

The Senior Grants & Compliance Officer will have the dual role of (1) managing USG Federal subawards, and (2) ensuring Department of State Cooperative agreements are delivered in compliance with USG federal rules and regulations. For subawards, they will lead of pre-award risk assessment, maintain records of milestones and deliverables, review payment requests, and build financial management capacity among subrecipients. For overall compliance, they will provide advice and training, carry out internal audits of project expenses, enforce administrative policies and promote adherence to procedures.

Key Accountabilities and Deliverables

Subawards

• Oversee subrecipient selection documentation and pre-award risk assessment.
• Lead on subrecipient milestones/deliverables review by checking supporting documentation to verify compliance with milestone schedule, ARK, donor and subaward rules and regulations.
• Lead on the required subaward modifications and execute subaward amendments.
• Monitor subrecipient activities during their implementation to ensure on-time and high-quality delivery of goods and services and provide continuous assessments of subrecipient performance against project objectives.
• Timely submission and tracking of subrecipient payment requests (PR) on ARK's PR system.
• Lead on subrecipient capacity building following pre-award risk assessment recommendations.
• Lead on subaward closeout, ensuring closeout reporting and completion certificates are timely.
• Ensure accurate SharePoint filing of subaward documentation.
• Participate in periodic subaward review meetings with project personnel and support resolution of issues raised.

Compliance

• Provide continuous guidance to project staff on compliance requirements relevant to subgrantee/subcontractor management and work closely with Project staff, operations and finance to ensure compliance with donor regulations and ARK policies and procedures.
• Conducting subgrantee/subcontractor compliance training.
• Guide project staff to ensure compliance with US Department of State regulations (e.g., 2 CFR 200, and other relevant guidelines).
• Stay up to date with changes in US government laws, rules, and guidelines affecting cooperative agreements.
• Support the Subawards and Federal Compliance Manager, and Head of Compliance in conducting regular internal audits to verify that operational and financial activities comply with donor rules and ARK's policies.
• Review project procurement processes, ensuring they comply with US government regulations and ARK's procurement policies.
• Provide compliance training to staff and partners, ensuring understanding of US government regulations and internal policies.
• Develop and deliver informational sessions on key compliance topics, such as procurement, financial management, and reporting requirements.
• Support the Subawards and Federal Compliance Manager in identifying potential compliance risks and working with relevant teams to mitigate them.
• Form part of the ARK Audit Team during external audits or reviews by the US Department of State or other external parties.
• Prepare documentation and support the external audit process by ensuring all required documentation is complete and accessible.

Key Relationships:

• INTERNAL: Program Manager, Finance Manager, HR Manager, Procurement Manager,
• EXTERNAL:  Subgrantees, Auditors, DoS