Education & Work Experience Master's Degree - 5 year(s) experience OR Bachelor's Degree - 7 year(s) experience Other Criteria Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage
Job Description
Background
The United Nations Development Programme (UNDP) supports Jordan to achieve sustainable development that leads to transformational change, bringing about real improvements in people’s lives, through the design and implementation of policy and programming to address the development challenges that affect the country. #Nextgen UNDP also ensures that considerations such as the Gender Equality, Private Sector Engagement, Environmental Sustainability, and Innovation are addressed while aligning local demand driven development solutions to the 2030 Agenda.
UNDP and the European Union collaborate in improving public sector’s integrity, accountability and responsiveness to citizens’ needs in Jordan. The European Union a grant to the United Nations Development Programme (UNDP) for the implementation of the project
'Decentralization, Accountability and Integrity at Local Level Programme (DAILL) in Jordan. A four-year initiative will support the decentralisation reforms and SDG16 “Peace, justice and strong institutions” implementation in the Kingdom, in line with the policy priorities of the Government of Jordan in the National Renaissance Plan 2019-2020.
DAILL will seek to institutionalise citizen participation in planning, following the execution of the plans, evaluation of the results and in holding the authorities and public officials accountable for their actions and omissions. Project’s implementation will be fundamentally focused on strengthening the administrative and downwards accountability in Jordan. The role of elected councils and the relationship between citizens and public administration throughout the planning/budget cycle will be enhanced. Transparency will be strengthened through participatory planning processes for both, integrated territorial development plans (governorates and municipalities) and sectoral plans (health, education, social services). As a result, decision-making for the allocation of public resources is expected to be transparent (full disclosure and discussion) and will incorporate the demands and expectations of communities and citizens. Furthermore, development plans should reflect national policies and commitments to achieve the SDGs. Accountability will be enhanced during the execution of the plans and further evaluation of the results of the plans.
The Specialist provides support to enable effective project management and interacts with CO Programme and Projects staff throughout projects’ formulation and during implementation by providing quality assurance and quality control in project formulations (agreements, MoU, ..etc) and implementation. The Specialist is responsible for all PAC minutes, track signed project documents and budgets revisions, and regularly monitor project and budget revisions.
In addition, the Specialist will ensure programme and project quality assurance and supports the programme unit in ensuring compliance with UNDP’s programming guidelines, and project management rules, regulations and procedures.
Scope of Work
The Project Finance Specialist will be responsible for the efficient and diligent financial management of the programme, in coordination with other projects and programmes, including daily financial transactions, compiling accountability and reporting on expenditure and other financial, administrative and operations tasks as needed. Furthermore, theProject Finance Specialist will support the UNDP CO programme in monitoring delivery and compliance with financial dashboards, in collaboration with CO Programme Finance Analyst.
Duties and Responsibilities
Facilitate transparent financial management of the programme/projects that can stand up to regular audits and evaluation;
follow up on cash forecasts and cash flow from the Programme/Project and liaise with the Finance Unit. Ensure proper procedures related to project staffing, procurement, finance, planning, administration and monitoring are in place and followed; Develop and monitoring of project work plans, procurement plans, risk and issue logs; update these as needed in consultation with the supervisor; Monitor project budget against work plan and expenditure; work closely with relevant UNDP units to ensure financial monitoring actions are in place and issues are addressed in a timely manner; liaise with and advise the Programme Manager and relevant UNDP units on fund status, manage all programme-related financial transactions, budget revisions, and payment requests; Preparing quarterly Financial Statements and annual Financial Reports as per laws and regulations for projects. Elaborating the Programme annual Financial Report; Ensuring that project accountability is maintained in line with UN and EU rules and regulations and international accounting principles; Providing ad hoc financial information on request. Coordinates the preparation of budget submissions from managers; Oversees the review and finalization of budget performance reports; monitors variances between approved budgets and actual expenditures for development projects; Plans, integrates and coordinates the work of supervisors responsible for portions of the finance programme; monitors achievement of objectives; Provides advice and guidance, including training to programme team members on budgetary and financial policies and procedures, including results-based budgeting; Reviews and analyses financial policies and procedures related to the development projects, makes recommendations for changes and/or modifications
Facilitate building strong partnerships with UNDP CO government, donor, NGOS, and private sector partners and support resource mobilization, focusing on:
Ensure all agreements, MOUs, RPAs are in compliance with UNDP requirements Undertake Due Diligence exercise and ensure compliance with UNDP Policy for Due Diligence and Partnerships with the Private Sector Advise programme staff on suitable partnerships agreements, review agreements and provide feedback Support office management to articulate the framework and conditions of contributions within the CO resources mobilization effort.
Ensure Proper Planning and implementation of Projects
Ensure all projects’ AWPs are prepared in the beginning of the year Ensure all projects/pillars’ procurement plans are prepared annually and uploaded in the system. Manage, coordinate, and supervise project implementation to ensure the overall project relevance and performance, the effective realization and quality of outputs within the specified constraints of time and cost as outlined in the project document, and adherence to applicable UNDP policy and programme management procedures and Government standards, rules, and regulations. Ensure proper execution of all administrative activities associated with project implementation, including mobilizing goods and services, preparing Terms of Reference, completing contracting processes, recruiting/selecting consultants and experts, and managing financial arrangements/transactions and their correct authorization. Identify opportunities for synergies with other projects within UNDP and beyond, to advance the key objectives and grow its focus. Ensures effective management of the programme-related country office resources. Ensures the effective monitoring of programme resources allocation and delivery, raises delivery gaps and proposes adequate and sound solutions, in collaboration with CO Programme Finance analyst.
Ensure facilitation of knowledge building and knowledge sharing and provide guidance to all stakeholders on financial matters.
* Assist and contribute to the facilitation
