Education & Work Experience Bachelor's Degree - 2 year(s) experience OR High School certificate- 5 year(s) experience Required Languages fluency in written and oral English and Arabic communication skills is required
Support project through efficiently using UNDP’s online interface (Intranet, OneDrive, UNALL, Quantum, Quantum+…etc.) and submitting requests, issuing reports and comparing/validating records. Support in development and follow up on hiring plans, procurement plans and activities, logistics and project assets management. Support reporting and M&E according to UNDP projects’ reporting mechanisms. Liaising with human resources and ICT units and the UNDSS for project staff. Support in preparing for project audits. Coordinating logistics for meetings/events and travel and any other relevant task. Support in country-level coordination, to facilitate coherent on the ground coordination and collaboration. Calendar keeping and appointment scheduling. Write correspondence with stakeholders and vendors and internal memos (i.e. note to file). Maintain filing systems and updating records and bookkeeping tasks (knowledge management). Support in budget planning and annual workplans (AWPs) development. Apply budget controls and review expenses compared to project documents, AWPs and available resources. Bookkeeping for expenses (offline, shadow reports). Well versed in budgeting, inventory maintenance, time management and task prioritization. Ensure payments are processed in a timely manner, and the proper use of FACE Forms. Ensure vendor supplies are entered in the financial system. Solid knowhow of general office procedures and excellent organizational skills. Laise with the finance unit for payments processing, project advance payments, Claims (i.e. F10). Monitor and report financial and fiscal management compliance with the UNDP regulations, project document and donor’s requirements, and support in project financial reports development.Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Partnership management Relationship management Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding. Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Finance Accounting (General) Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical solutions. Finance
Budget Management Ability to support budgetary aspects of work planning process, drawing and management of team budget. Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a
meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance
Finance
Management and Cost accounting Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports. Administration & Operations Procurement concepts, processes, and management Knowledge of operations management, finance, HR, administrative and procurement processes and management. Min. Education requirements Completion of Secondary Education is required.
Or
University degree in Finance or accounting, Business Administration, Public Administration or any related field will be given due consideration, but is not a requirement.
Min. years of relevant work experience Minimum of five (5) years (with Secondary education) or two (2) years (with a Bachelor’s degree) of progressive relevant experience in providing administrative and finance management assistance support or related field is required.
Required skills - Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, PowerPoint etc.) and email/internet is required.
- Previous experience in project administration is required.
- Experience in budgeting activities and preparing workplans is required.
Desired skills in addition to the competencies covered in the Competencies section
Previous experience with UNDP or UN system is desired. Demonstrated experience in reviewing and editing documents and ability to produce meeting reports identifying key actions.is desired. Experience/Knowledge of administrative and financial management, cost estimation, budget analysis is desired. Experience in projects relevant to waste management, circular economy, circularity or relevant fields is desired. Excellent data analysis and reporting skills/experience is desired.
Required Language(s) Fluency in written and oral English and Arabic communication skills is required.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
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