Project Assistant - Jordan

Job Description
The Project Assistant will provide comprehensive support to the Chief of Party (COP), Deputy Chief of Party, Design Manager, and the Jordan BWI project team. This role involves a combination of logistical, operational, administrative, and technical assistance to ensure the efficient operation of the project and the effective delivery of project objectives. The Project Assistant will play a crucial role in supporting daily tasks, including supporting coordination with project teams, communication with stakeholders, and management of project documentation. This role will work in a multi-disciplinary and cross-cultural work environment, closely coordinating with team members in Jordan and throughout the firm in supporting the design of water and wastewater projects throughout Jordan.
Responsibilities
 Assist the project management team and task leaders in executing project-specific tasks including reviewing and formatting reports and memoranda, organizing documents, maintaining records and any other project tasks that will help the management team achieve project objectives.
 Format reports and memoranda to adhere to USAID branding and marking requirements.
 Review documents for English grammatical errors, typos, and formatting inconsistencies before final submission or distribution.
 Compose, review, and send letters and other communications under the direction of BWI project leadership.
 Coordinate with the management team and task leaders to track internal and external deliverables and provide reminders at appropriate times.
 Create and maintain Excel-based files to track project timelines, deliverables, and communications.
 Organize and maintain document control activities including document storage, management, tracking, and reporting.
 Coordinate with the project management team and task leaders to schedule internal quality control and assurance checks in accordance with CDM Smith policies.
 Support the COP, DCOP and Design Manager in organizing and preparing for meetings including gathering documents and coordinating logistics with support from the Administrative or Marketing teams as appropriate.
 Provide other general project support duties as assigned by the Chief of Party.
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Minimum Qualifications
 Bachelor’s degree in management, business, or related field.
 Minimum 5 years of relevant experience in supporting a dynamic project team.
 Excellent written, editing, proofreading, and oral communication skills in English and Arabic.
 Prior experience working at a multinational organization or with an engineering consulting firm.
 Demonstrated success in fast-paced, dynamic project environment. Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient.
 Strong time management skills and ability to multitask and organize and coordinate multiple concurrent projects.
 Previous experience in developing internal processes and filing systems.
 Strong communication, interpersonal, and organizational skills.
 Excellent computer skills including in Microsoft office.
 Must be a Jordanian citizen or have legal work authorization to work in Jordan.