Job Description
Job Summary: The Personal Assistant provides
administrative and organizational support to the management. This role involves
handling a wide range of tasks to ensure the efficient functioning of the
Management.
Key Responsibilities:
- Calendar Management:
- Coordinate and manage the executive's schedule, including appointments, meetings, and travel arrangements.
- Anticipate scheduling conflicts and proactively address time management issues.
Communication Management:- Handle and screen phone calls, emails, and other communications on behalf of the executive.
- Draft and respond to correspondence, ensuring accuracy and professionalism.
Travel Arrangements:- Arrange travel itineraries, accommodations, and transportation for business and personal trips.
- Provide necessary documentation and information for smooth travel experiences.
Meeting Coordination:- Organize and coordinate meetings, both internal and external.
- Prepare meeting materials, agendas, and ensure follow-up on action items.
Document Management:- Manage and organize documents, files, and information in both physical and digital formats.
- Maintain confidentiality and handle sensitive information with discretion.
Task Prioritization:- Prioritize and manage multiple tasks, projects, and deadlines effectively.
- Anticipate needs and proactively address issues to enhance productivity.
Expense Management:- Track, review, and reconcile expenses, ensuring accuracy and compliance with company policies.
Event Planning:- Assist in planning and coordinating events, both professional and personal, as needed.
- Manage logistics, invitations, and follow-up activities.
Research and Information Gathering:- Conduct research on various topics and compile information for decision-making.
- Provide summaries and analyses as required.
Liaison and Relationship Management:- Act as a liaison between the management and internal/external stakeholders.
- Build and maintain positive relationships on behalf of the executive.
Requirements- Bachelor's degree in Business Administration, Communication, or a related field.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills in both Arabic & English Language.
- Proficiency in office software (Microsoft Office suite, Google Workspace, etc.).
- Discretion and ability to handle confidential information.
- Ability to adapt to a dynamic work environment and work independently.
Work Location : Jordan - Marka .Male / Female .
Job Details
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Job Location
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Amman Jordan
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Company Industry
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Other Business Support Services
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Company Type
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Unspecified
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Employment Type
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Unspecified
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Monthly Salary Range
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Unspecified
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Number of Vacancies
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Unspecified