Job Description
Application period: 10-Dec-2024 to 24-Dec-2024.
Functional Responsibilities
1. Logistical Coordination
•Coordinate the delivery, storage, and distribution of project equipment and supplies across the designated sites, including schools, hospitals, and government facilities.
•Support in planning and managing logistical arrangements for the delivery and installation of equipment and furniture.
•Provide support to the Senior Project Manager and the team in facilitating the necessary clearances and handover of furniture and equipment delivered to the different facilities.
•Liaise with contractors, suppliers, and partners to ensure that delivery schedules are adhered to and that equipment reaches its destination safely and on time.
•Facilitate inspections and verifications of delivered items, coordinating closely with project stakeholders to address any delivery issues or discrepancies.
2. Inventory and Asset Management
•Maintain accurate records of inventory levels, tracking all incoming and outgoing equipment and supplies.
•Regularly update inventory databases to ensure that stock levels are well-documented and align with project requirements.
•Conduct physical verification of inventory at various storage facilities to ensure accurate tracking and availability of assets.
•Report any discrepancies or damaged items immediately to the Senior Project Manager to resolve issues promptly.
3. Documentation and Reporting
•Document all logistics-related activities, including receipt and inspection records, inventory updates, and delivery reports.
•Prepare regular progress reports, summarizing key logistical actions, challenges, and solutions, to support project monitoring and reporting requirements.
•Assist in updating procurement and logistics tracking sheets, ensuring timely and accurate record-keeping.
•Maintain comprehensive and organized records, both digitally and in hard copy, to comply with UNOPS and donor audit requirements.
4. Compliance and Quality Assurance
•Ensure that all logistics activities adhere to UNOPS and USAID standards and guidelines, particularly concerning health, safety, and environmental practices.
•Conduct quality checks on items delivered to verify compliance with project specifications and UNOPS standards.
