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Job Description

Duration: Six (6) months (with possibility of extension)
This position is located in the Office of the Chief of Mission Support, Office of the Special Envoy of the Secretary-General for Yemen (OSESGY). The incumbent will report directly to the Coordination Officer.

The incumbent will perform the following duties:

•Support liaison efforts with Government of Jordan entities, primarily the Ministry of Foreign Affairs, Ministry of Interior, Ministry of Defense, the National Operations Centre, Joint Coordination and Monitoring Centre, and other governmental counterparts to aid in achieving OSESGY objectives.
•Facilitate coordination on matters related to operations, access, movement, and coordination with OSESGY's governmental and non-governmental partners in Jordan.
•Facilitate and follow up on the issuance of visas, residency permits, vehicle license registrations, tax exemptions, security clearances, and all other protocol-related entitlements for OSESGY, UNMHA, and PSP personnel.
•Assist in documentation of decisions, correspondence, and actions taken on liaison issues, ensuring electronic filing is up to date.
•Draft and prepare official correspondence for the Ministry of Foreign Affairs, Ministry of Interior, and other governmental entities.
•Coordinate logistical support for visits between the host government and OSESGY.
•Participate in the preparation of agendas and supporting documentation for meetings with local government officials and other stakeholders.
•Support in obtaining required approvals and security clearances from the government for organizing OSESGY’s events, workshops, and training sessions in Jordan.
•Assist in processing requests for diplomatic privileges and immunities, and when required, accreditation for non-UN staff who are attending meetings held at OSESGY.
•Keep abreast of changes and developments in host country policy and procedures related to protocol.
•Perform other related duties as required.

Skills

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of protocol related matters; knowledge of the host country policy and procedures; knowledge of administrative procedures and practices of international organization such as the United Nations. Ability to apply various administrative rules and regulations in work situations; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anti

Job Details

Job Location
Amman Jordan
Company Industry
Other Business Support Services
Company Type
Employer (Private Sector)
Job Role
Community Services
Employment Type
Temporary
Monthly Salary Range
Unspecified
Number of Vacancies
1

Preferred Candidate

Career Level
Mid Career
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