Education & Work Experience Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience
Contribute proactively to day-to-day implementation of projects and ensure conformity to projects work-plans, budgets and timeline. Implement the control mechanism for administrative services, and maintain administrative control records such as commitments and expenditures, as well as ensure compliance with business continuity requirements. Coordinate with various operations teams such as Finance, Procurement, HR, Administration, ICT and Security to meet the operational requirements, and ensure compliance with UNDP rules and regulations. Maintain accurate and up-to-date records of project assets and inventories (including attractive items), including tracking receipts, assets, and conducting physical checks when needed to ensure the integrity of these records. Provide support in verifying the projects’ Combined Delivery Reports. Contribute to the management of contracts by ensuring records are established and maintained, keeping track of necessary actions, and notifying project managers when actions are required. Provide general support through performing various administrative tasks, such as taking meeting notes, drafting letters, and preparing office memos Provide support in the organization of learning events for the Regional Programme staff Document lessons learned and best practices related to the Regional Programme management/implementation Provide sound contributions to knowledge networks and communities of practice.
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Cross-Functional & Technical competencies
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Knowledge of, ability to design and manage end to end recruitment processes.
Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations.
Administration and OperationsTravel policy and procedures Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters Min. Education requirements
Secondary education is required, OR University degree (Bachelor’s degree) in Business/Public Administration, Social Sciences , or related field will be given due consideration, but it is not a requirement.
Min. years of relevant work experience
Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of relevant experience in administration, operations,
and Programme/project support services is required.
Required skills/experience
Experience in the use of office software packages (MS Word, Excel, etc.), and web-based management systems is required.
Desired skills/experience
Experience working with UN/UNDP/International organizations is desired. Experience in procurement/supply chain management is desired. Experience in handling recruitment cases, and HR contract management is desired. Experience in administrative, travel and logistical services is an asset. Experience in general finance is desired.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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