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Job DescriptionFINANCE OFFICER
Annual Salary and Benefits: Annual Gross JOD 16,198- 21,908
Internal Job Grade: D2
Contract type: Fixed Term, 5 months
Reporting to: Country Finance Manager
Staff reporting to this post: None
Location: Amman
Annual Budget: No direct budget responsibility
Shaping a stronger Oxfam for people living in poverty.
Team Purpose.
To ensure effective financial management and reporting within the Jordan program To be responsible and accountable for the day-to-day operations related to a defined accounting area.
Job Purpose
The Finance Officer is required to provide specialized financial support to the country team and the headquarter (HQ) office objectives and to work with others to complete timely, accurate, and high-quality financial reports.
Key Responsibilities and Accountabilities
Responsible for timely disbursements (Cash and Bank), prepare and submit a monthly Bank & Cash reconciliation. Liaise with Logistics, HR, and Admin to ensure Oxfam compliance. Upload monthly accounts into the system as per set-up deadlines. Revise, audit, and process all the payments assuring they include all supporting docs: invoices, receipts, proof of payment, procurement documents, and or contracts, etc... This will require seeking appropriate authorization and submitting the documents approved and ensuring that all supporting documents are appropriately filed. To ensure that Oxfam financial procedures are followed. Coordinate with Logistics to ensure fixed asset registers. If and when needed follow up with stakeholders like Banks, Jordan Income tax department, Social Security Department, HQ, etc... To ensure all records are filed in an orderly and accessible manner and keep them in the Amman Office. Ensure that all expenditures as reported are in line with agreed budgets and SOPs. Handling the full reporting of Monthly and Yearly tax & Social Security payments and declarations. Handling the regional office staff reimbursement, advances, and advance liquidation. Preparing financial reports as needed. In coordination with HR, processing the monthly payroll payments. Support the annual external audit process. Keeping all supporting documents available for review when required. Prepare the monthly Top Up request of cash to HQ. Any other responsibility or task that may be a be assigned by line manager
Technical Skills, Experience & Knowledge
Essential Manages resources and deadlines with minimum supervision. Minimum of 4 years working experience in a similar role in Finance with INGO/related sector. High level of initiative. Good communication and interpersonal skills. Influences ways of working. Shows evidence of high level of planning skills. Responsible, flexible, committed, reliable, and adaptable. Good team player and builder. Proactive in anticipating problems and promoting the function. Excellent knowledge of accounting. Strong organizational skills, detail-oriented with the ability to produce accurate work under tight deadlines. Ability to work and communicate effectively with others to ensure compliance with Oxfam’s policies and procedures. Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements. A strong working knowledge of MS Office is needed, especially MS Excel. Good understanding of audit methodologies. Ability to write, speak and read in English and Arabic. Proven experience working in a similar role
Desirable
Self-confident and mature individual who can communicate at all levels. Enthusiasm for good working practices. Ability to work effectively in a culturally diverse organization
Key Behavioral Competencies
Decisiveness We are comfortable making transparent decisions and adapting decision-making modes to the context and needs.
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team, and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust, and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationships, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling We all work to effectively empower and enable others to deliver the organization's goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support
Humility
We put 'we' before 'me' and place an emphasis on the power of the collective, nurture the team, and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building
We understand the importance of building relationships, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening
We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
MutualAccountability
We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity,and Ambiguity
We scan the environment, anticipate changes, are comfortable with lack of clarity, and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking
We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinkingand Judgment
We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting
We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self- Awareness
We are able to develop a high degree of self-awareness around our own strengths
