Examination Officer

Patrons H R H Prince El Hassan Bin Talal nbsp H R H Princess Sarvath El Hassan Principal Alun Yorath nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp Examination Officer We are inviting applications for the position of Examination Officer in the Secondary School at ICS Amman This role is pivotal in ensuring that all examinations are conducted smoothly adhering to the highest standards and providing support to both students and staff throughout the examination process The Examination Officer will also provide administrative support to the Secondary Leadership Team concerning the collating and analysis of testing and reporting data Key Responsibilities Manage and oversee all aspects of the examination process including scheduling coordination and administration Maintain accurate records and ensure compliance with examination regulations Coordinate with external examination boards and internal departments Provide clear communication and support to students staff and parents regarding examination procedures and requirements Support the Senior Leadership Team with the collation and analysis of all reporting and testing data Keep up to date with all new procedures and inform staff as necessary Requirements Language Proficiency Fluent in both English and Arabic Organisational Skills Exceptionally well organised and detail oriented School Experience Familiarity with school systems and an understanding of the needs of students Flexibility Willingness to work additional hours during examination periods including Fridays holiday periods and evenings to accommodate UK time zones IT Must have strong proficiency in google and microsoft to update and transfer results data CPL You will be required to attend CPL to keep updated with current legislation and share as and when required with staff The ideal candidate will have a solid understanding of the school environment in an international school setting be able to maintain meticulous records and demonstrate a high level of professionalism and confidentiality There is a requirement to work on Fridays and start the academic year early so as to manage all external results You will also need to manage examination timetables for both internal and external examinations the staffing of these exams and manage all examination procedures You will be required to work closely with the Head of Data and Reporting Head of Key stage 4 and the Head of Sixthform If you are passionate about supporting student success and thrive in a structured dynamic environment we encourage you to apply To Apply Please submit your CV and 1 page A4 letter of application outlining your suitability for the role along with an up to date CV maximum two pages to Mr JB Savage Head of Secondary nbsp j savage ics edu jo The deadline for applications is 31st October 2024 however please note that we reserve the right to appoint before the closing date and interviews will be arranged for all short listed applicants as soon as possible ICS is committed to safeguarding and promoting the welfare of children Applicants must be prepared to undergo stringent child protection screening including checks with past employers and an enhanced International Child Protection Certificate ICPC and local police checks in previous countries of residence ICS is an equal opportunities employer nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp Job Description nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp nbsp Examinations Officer SPECIFIC TITLE Examinations Officer GENERIC TITLE Exams Officer RESPONSIBLE TO Head of Secondary RESPONSIBLE FOR The operational and strategic leadership of the examinations Years 7 10 internal and Years 10 13 external Be accountable for the quality of examination administration VERSION HISTORY October 2024 Role Summary The Examinations Officer is responsible for the efficient and secure administration of all public and internal examinations within the school This includes the planning coordination and implementation of examination processes in compliance with examination board regulations and the school s policies The Examinations Officer will work closely with the Secondary SLT the Head of Data amp Reporting staff students and parents to ensure the smooth operation of examination activities Main Responsibilities A Strategic direction and development of the school To work with the Head of Secondary to develop a strategic view of examinations and plan for their smooth administration 1 To stay abreast of changes to any public examinations 2 To ensure compliance with the administration of public examinations 3 To monitor evaluate and review any policies concerning the administration of public examinations priorities and targets of the school in practice and take action if necessary 4 To devise and implement the internal examinations schedule for the Secondary School B Results Analysis To handle the data sets concerning the collection and distribution of examination results to the relevant parties The role is diverse and will require proactive and responsive elements The requirements are outlined below but they are not exhaustive Collect November entry requests from Heads of Department HODs Confirm November entries with Head HODs Collect November entries from students Make November entries Collect information for Special Arrangements and apply for them Arrange outside invigilators and rooming for November exams Administer Friday and late afternoon exams Dispatch November exams Collect syllabus codes board details from HODs Collect January module entries from students and make entries Arrange outside invigilators and rooming for January modules Arrange rooming and invigilation for Mock Exams Timetable Mock exams Collect May June entry requests from HODs Confirm May June entries with HODs Arrange outside invigilators for May June exams Train Invigilators for May June exams Administer Friday and late afternoon exams C Leading and Managing Staff To lead motivate support challenge and develop staff Maximise the contribution of staff to improve the quality of education provided and standards achieved ensuring constructive working relationships between staff and pupils Plan allocate support and evaluate work undertaken by groups teams and individuals ensuring clear delegation of tasks and devolution of responsibilities D Efficient and Effective Deployment of Staff and Resources To deploy people and resources efficiently and effectively to meet specific objectives in line with the school s strategic plan and financial context Deploy and develop all staff effectively to ensure that all examinations run smoothly Advise the Principal on the adoption of effective procedures to deal with the competence and capacity of staff Manage monitor and review the range quality quantity and use of all available resources to ensure that examination series run smoothly and support student development and performance E Accountability To be accountable for the efficiency and effectiveness of the examinations to the SLT and others including students parents staff and the community 1 Provide information objective advice and support to the SLT to enable them to meet their responsibilities for securing effective examination administration to secure high standards of achievement 2 Present a coherent and accurate account of the school s performance in a form appropriate to a range of audiences including parents SLT governors and external inspectors accreditors 3 Ensure that parents and students are well informed about the examinations resit opportunities and key deadlines ensuring that the school does not face penalties financial or otherwise for the late entry of students