Associate, Accounts Payable

Job Title:

Associate, Accounts Payable

Job Description

The Accounts Payable Associate is responsible for performing accounts payable functions, ensuring that invoices and payment transactions are processed efficiently and accurately. This role requires attention to detail, organizational skills, and the ability to communicate effectively with internal teams and vendors.

Invoice Management:

• Invoice Review & Verification: Review all incoming invoices to ensure accuracy, proper coding, and compliance with company policies and contract terms.
• Invoice Matching: Match invoices with purchase orders, receipts, and contracts to ensure the correct pricing, quantities, and goods/services received.
• Data Entry: Enter invoice details into the accounting system, ensuring all necessary information is captured, including vendor details, amounts, and due dates.

Payment Processing:

• Payment Scheduling: Process payments to vendors in a timely and accurate manner, following company payment terms and schedules.
• Payment Methods: Ensure payments are made via appropriate methods (e.g., check, ACH, wire transfer) based on vendor preferences and contractual agreements.
• Vendor Account Management: Monitor accounts payable aging reports to ensure payments are made on time and manage discrepancies.

  Vendor Relations & Dispute Resolution:

• Vendor Communication: Establish and maintain positive relationships with vendors and suppliers to facilitate smooth invoice processing and resolve payment issues.
• Issue Resolution: Address and resolve vendor inquiries regarding payment status, discrepancies, and invoice adjustments.
• Document Management: Ensure that all vendor communications, invoices, and payment confirmations are properly filed and documented for reference.

  Account Reconciliation:

• Reconcile Vendor Statements: Regularly reconcile vendor statements with accounts payable records to identify and resolve discrepancies.
• Internal Coordination: Collaborate with purchasing, receiving, and other departments to resolve any discrepancies between invoice records and delivery receipts.
• Month-End Reconciliation: Assist in reconciling accounts payable for month-end financial reporting, ensuring accuracy of the general ledger.

Compliance & Internal Controls:

• Policy: Follow company policies and procedures related to accounts payable, expense reporting, and approval workflows.
• Tax Compliance: Ensure that applicable tax information (e.g., VAT, sales tax) is accurately recorded and reported as required.
• Audit Preparation: Assist in preparing accounts payable records for internal and external audits, ensuring all documentation is accurate and up-to-date.

Reporting & Documentation:

• Aging Reports: Maintain and provide accounts payable aging reports for management, highlighting any overdue invoices or issues that need attention.
• Payment Reports: Provide regular updates to management on payment status, cash flow implications, and upcoming payment schedules.
• Filing & Documentation: Maintain organized, accessible files for all accounts payable transactions, including invoices, payment records, and vendor communications.

  Month-End Support:

• Closing Support: Assist the finance team with month-end and year-end closing activities related to accounts payable, ensuring accurate accruals and documentation.
• Journal Entries: Prepare journal entries for accrued liabilities and assist in the preparation of accounts payable-related financial statements.

Essential Criteria:

• Internal: At least 1 year experience within Concentrix, no HR Action and targets met for the past 3 months, good Excel skills
• External: Demonstrated experience in an Accounts Payable or similar role.

Location:

JOR Amman - 1 Rafiq Al Hariri Ave, Edgo Building, Abdali Boulevard, Amman, Jordan 

Language Requirements:

Time Type:

Full time

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