Accounts Payable Supervisor PTP
Hilton Dead Sea Resort and Spa location Sweimeh, Amman, Jordan category Hotel Full-time HOT0BF4M Posted: Mar 3rd 2025 JOB DESCRIPTION The role aims to be recognized as a trusted advisor to finance team members and other hotel business partners. This role supports the finance lead to retain and train best-in-class finance professionals and assists in developing their finance team. This role ensures a robust control and compliance environment and supports the hotel / hotels to maximize profit and contributes to implement EMEA Operations Finance innovations and projects.
The Accounts Payable Supervisor is responsible for the efficient operation of the hotel’s Accounts Payable / PTP (Procure to Pay) department in charge of Accounts Payable / PTP in all activities related to timely and accurate payments, maintenance and control of the hotel’s accounts payable and related accounts. This role assists in any other way deemed necessary for the efficient overall operation of the Finance Department. The role will ensure a smooth operation of Accounts Payable / OTP in full compliance with policies, regulatory and contractual framework. The role will business partner with all hotel finance team members and a broad range of internal and external stakeholders, including Human Resources, Supply Management, Commercial and Operations. The role will support the Finance Lead to develop best-in-class hotel Finance teams, including participation in all relevant Finance development and training programs. Specifically, you will be responsible for performing the following tasks to the highest standards:
• Manage the AP (PTP) function at the Hotel
• Perform analytic reviews on Hotel P&Ls to ensure that they are materially accurate.
• Understand PTP Balance Sheet accounts, prepare / review reconciliations and investigate and resolve open/aged balance sheet items
• Ensure payment of liabilities are processed in a timely manner and recorded accurately
• Assist with the liaison on behalf of Hotels for Financial external and internal audits & ensure that Operations Finance aspects of audits are complied with.
• Embed Process Improvement into the daily routine of the function and team (if any).
• Work closely with all Finance team members to drive consistency and improvements across all the Finance functions
• Perform monthly user access reviews of PTP-related systems.
• Prepare / review monthly the vendor change report and supporting document for approval and control by the Finance Lead.
• Resolve PTP Operations Finance Internal Audit findings (MAPS) when required
• Oversee to ensure operations compliance with all AP internal controls at property level.
• Ensure that the best interest of the hotels, Hilton and owners are protected.
• Works with direct reports on goals to assist in accomplishing department initiatives, and their own development.
• Build on deep PTP process knowledge to lead the Operations Finance efforts to optimize the performance of the PTP model
• Act as the point of escalation for unresolved queries by the Hotel Operations teams.
• Assist hotels with processes such as petty cash, customer refunds, new suppliers, expense reimbursements, etc.
• Maintain standing data in Birch Street such as default GL Codes (if applicable)
• Resolve queries or transactions as necessary.
• Maintain detailed tracking and reconciliation of FF&E purchases
• Work with Finance team at month-end to resolve any P&L queries as required.
• Monitor process compliance by hotel users in the PTP model.
• Communication with suppliers.
• Perform AP statement reconciliations for suppliers required to ensure accurate accruals.
• Performs other duties and responsibilities as assigned or required.
•Review invoices and other posting documents and check proper account coding allocation
•Lead the month-end process relating to stocks, creditors, pre-payments and accruals and ensure all work is completed on time with all relevant accounts reconciled
•Authorise month-end stock, pre-payment and accruals journals prepared by the Accounts Payable Assistant
•Ensure the Balance Sheet accounts relating to stocks, pre-payments, creditors and accruals are a fair reflection of the assets and liabilities of the Hotel
•Maintain Fixed Cost Register and ensure that this is a full and accurate reflection of all contracts in place
•Review, clarify and code corporate, affiliated charges and Hilton fees
•Posting of selected journal vouchers
•Prepare and review Vendor tax registers, declaration and any legal accounts payable requirements
•Support Assistant in any month-end processes as necessary, eg creation and posting of journal entries, preparation of balance sheet reconciliation, review journal entries of the finance team
•Support Assistant in communication and preparation of documentation needed by any internal/external auditor
•Coverage of absence of the various positions (vacation, vacancies, etc.)
•Prepare journal entries for all bank accounts and ensure accuracy, maintain proper documentation for all bank movements
•Prepare and submit any fiscal statistics in accordance with local law
• Ability to exercise sound judgement and decision-making skills
• Excellent written and verbal communication and comprehension skills
• Ability to work well under pressure and effectively handle multiple concurrent demands and appropriately prioritize responsibilities
• Must possess the ability to analyse large amounts of data / information efficiently and accurately
• Ability to learn and perform all essential job functions accurately and safely with minimal direct supervision, within initial training period after employee begins work
Additional Preferences:
University degree in Accounting or Finance
Knowledge of Tower operations to include all aspects.
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
Location Ras Nusrani, Sharks Bay, Sharm El Sheikh, Cairo, 203, Egypt Category Hotel Location P.O Box 4434, HOTELS AREA, SWEIMEH, Sweimeh, Amman, 11953, Jordan Category Hotel Location Ras Nusrani, Sharks Bay, Sharm El Sheikh, Cairo, 203, Egypt Category Hotel Location Neom Sharma East 2, Neom, Tabuk, Saudi Arabia Category Hotel Location Prince Ali Street, Amman, Amman, 11183, Jordan Category Hotel Location Neom Sharma East 2, Neom, Tabuk, Saudi Arabia Category Hotel Location Al Hammamat AlTunisyya Street, Aqaba, Al 'Aqabah, 77110, Jordan Category Hotel Location Neom Sharma East 2, Neom, Tabuk, Saudi Arabia Category Hotel Location Neom Sharma East 2, Neom, Tabuk, Saudi Arabia Category Hotel
