Job Description National Procurement Assistant
Primary Location
: Iraq-Basra
Organizational Setting
The Food and Agriculture Organization (FAO) in Iraq is committed to improving food security, advancing agricultural development, and supporting rural livelihoods. Effective procurement operations are essential to FAO’s ability to deliver timely, high-quality goods and services to support its programs The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO's procurement services. He/she contributes to timely and efficient procurement operations.
Reporting Lines
Under the overall supervision of the FAO Representative, the incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization, providing a wide variety of routine administrative and procurement services.
The Procurement Assistant reports to Procurement Officer / Specialist in the country.
He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work.
Technical Focus
The National Procurement Assistant will provide support for efficient and transparent procurement operations in FAO’s Basra office. The incumbent will be involved in key areas such as conducting market research, preparing procurement documents, following up on procurement orders, ensuring accuracy in invoice verification, and maintaining procurement records. The role also includes contributing to sustainability initiatives and ensuring compliance with FAO's corporate procurement guidelines.
Tasks and responsibilities
• Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: local market research, identification ‘of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contracts, simple contractual amendments, renewals; obtain clarifications when necessary.
• Follow up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation.
• Review invoices of incoming goods, transportation services and custom's clearance fees for accuracy; bring to the supervisor's attention any discrepancies which may arise, prior to processing the payment.
• Report on the status of procurement actions.
• File documents and correspondence and ‘database records related to procurement actions, assigned tenders, purchase orders and contracts.
• Run periodic reports, take action as requested.
• Ensure data input into systems as accurate.
• Review with the supervisor problems and discrepancies related to assigned actions.
• Support corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements • University degree in business administration or any other related field
• At least two years of relevant experience in Procurement, UN experience is an asset
• Working knowledge of English and Arabic
• Iraqi National
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance:
FAO IS A NON-SMOKING ENVIRONMENT
