Sr Specialist - UAE Payroll

Purpose & Overall Relevance for the Organization:

Support key aspects of the Rewards/ Payroll related elements including Compensation, Benefits, Mobility and SAP and SAPIENCE Management. Manage and run the monthly payroll for the UAE organization.

Key Responsibilities:

 · Manage the execution of monthly payroll including managing all variables associated with the payroll (advances, allowances, deductions, additions, benefits, salary/bank/other changes) throughout the month.

· Data maintenance and administration of HR SAP and Sapience systems in collaboration with HRBPs

· Reporting administration of HR SAP (Ad-Hoc Query) and Sapience systems in collaboration with HRBPs and Finance department

· Reporting administration of HR SAP (Ad-Hoc Query) and Sapience systems in collaboration with HRBPs and Finance department

· Support the payroll annual processes and planning around bonus, salary review, long term incentive or any other rewards program for UAE

· Support on any personnel cost/budget exercise or planning

· Reporting payroll monthly JV and ad-hoc payments to Finance

· Be main point of contact for payroll software support

. Be main point of contact for payroll queries with employees

. Daily verification of payroll mailbox, dispatch to responsible area or direct answer if payroll related

. Monthly payroll/audit folder management and update

. Payroll onboarding to BackOffice new joiners – email containing fixed FAQs and ESS user guide

. Create ESS users

. Manage Housing Advances Ad-Hoc payments by WPS

. For SAP HR is expected support for run the following actions: Promotions and Terminations and to support keep data accuracy to salary, leave and personal information by updating when necessary

. For Sapience is expected 100% support and management including exporting/creation of WPS files

. For employee relationship is expected a frequent communication by email/teams related to payroll, payslips, ESS portal, payroll Benefits – schooling/housing/dependents, bank details, bank verifications, annual earned salary summary.

. With HRBPs is expected a close collaboration to provide any necessary information or reporting and receive any necessary information for an accurate monthly payroll run.

. With Finance is expected a monthly collaboration for the payroll reporting providing all relevant information for the account posting of all payments processed from payroll side – via WPS, cheque or bank transfer

. Gather all information received until cut-off, process it in the systems and accurately process it in payroll

KPIs

· Accurate and timely management of rewards processes (payroll, bonus, benefits)

· Integrity of employee services

Knowledge, Skills and Abilities:

· Excellent planning and organization, time management and problem-solving skills

· Excellent attention to detail and analytical skills

· Fact Based decision making

· Excellent written, verbal and presentation skills

· Customer oriented, approachable, and strong interpersonal skills

· Collaborative and inclusive attitude. Growth mindset

· Strong work ethic and integrity

· Excellent MS Office skills in particular Excel (advanced)

· Excellent command of English