Job Description
Administration Activities.
General Activities:
- Notice Preparation and Circulate ORA Dist. All (Tamil & English)
- Preparation of staff invitation letter and visa covering letter.
- Training Program coordination for operator and staff.
- Documentation of Attendance Sheet, Feedback Form and Operator OJT.
- Horticulture -Outer periphery and lawn maintenance
- Shopfloor Visit, Canteen Visit, and Locker room visit to ensure the cleanliness.
- Check and monitor Drinking can availability.
- Hazardous Scrap disposal coordination
- Preparation of work permit for temporary work.
Time office/MIS Activities:
- ESSL Biometric Attendance updating on Daily Basis (Contract Labors UMS, Casagrande, SIS, Sunflower) and OE/OW/DET/TAT Employee ID Creation.
- MIS Report preparation (OW/DET/TAT/ MS/SIS/Casagrand/Aiga/Step Pharmacy/EAFS)
- OMS Absenteeism updating
- Contract Labors Shift wise Absenteeism monitoring and Contract Salary Monthly Bill’s closing.
- Ensure contract Labors compliance.
Manpower:
- Housekeeping, Security, Gardening, OHS ,Pantry Maintaining.
- Employees OE/OW/DET Gate Attendance Monitoring
- Security intelligence service (Security Guard) Sunflower (Gardener) Step Pharmacy (OHS), Universal Manpower service (Manpower contract),to make sure the head count is rightly tallied asper the biometric attendance and Salary preparation.
- Tracking Absenteeism category wise and reducing absenteeism through counselling.
- Closing contract attendance & Bills
- Ensured 100% manpower deployed department wise
- Attrition Percentage rate reduced in Trainee category through TEI like fun@work, sports events and counselling
- Revision and fixation of minimum wages
Transport/Canteen:
- Canteen Visit Check Food Quality and Canteen Facility related Query Handling
- Canteen Equipment Maintaining
- Canteen Food count monthly draft preparation and Closing Bills.
- Transport movement monitoring and monthly bills closing.
- Canteen, Transport, Safety, Sports Committee Meeting schedule organize and MOM circulate .
- Company Vehicle Hyundai I10/KIA, Ambulance Insurance/Pollution Renewal and Pick up and Drop Movement Monitoring.
Welfare Activities:
- Yearly Budget Preparation and Monthly Provision Given to Finance.
- Housekeeping Material /Stationery order Inward cost checking and ensure that material available asper the flow.
- Support CSR Activities
- Welfare activities such Shoes/Uniform/Safety Goggles /Sample approval and consent with union EHS,PR/PO/Sizing ,Order follow up and timely delivery.
- Organized yearly once Uniform and Shoes with RAS approval
Customer/Auditors Arrangements
- Cab booking for company employees’ asper the requirement
- Arranging customer / visitor flight ticket booking / hotel room booking and transport arrangements
- Welcome Kit/Welcome Board arrangements handling
- Plant visual display and Maintenance activities
Administration Expense management:
- Purchase Office equipment like Pantry Items/Plantation Trees Purchase of Customer /Auditors Biscuits, Coke general expense handling.
- Administration Expense Handling and Administration General Expenses Bills Closing timely.
Security:
- Security CCTV Monitoring
- Recruitment of security and ensure service are in place
- Service Bills MRN Closing work.
- Material Gate Vehicle Movement Monitoring
- Material Gate Delivery Challan Monitoring
- Support internal legal compliance, external vendor, government authorities and local stockholders management.
- Visitor Control Management for Safety
- Security Checking and Gate keeping control entrance of promises.
- Liaison with External authorities (Pollution Board, Food Safety Officered ,Gov Officers)
- Security Records Maintenance
Indent /PO Request and Follow up:
- I Valua, Indent Creation and QAD Approval follow up.
- Ensure contract agreement and renewal process handling.
- Contractors’ Coordination to service-related activities Handling
Employees Insurance:
- Employees Compliance and Grievance handling
- Employees insurance Addition /Deletion co ordination
- To support medical claim process
Employee engagement Activity
- Training Program organizing
- Employee engagement activities/Event conduct to motivate all employees.
- Organizing Monthly communication meeting for all employees
- Town Hall Meeting Organizing
- Events Management – Fun work, Weekly Sharing, Birthday celebration, Best QCC selection, Best Suggestion selection, Team outing, Festival celebrations etc.
