Job Description –
Specialist / Senior Specialist - Accounts Payable - Global Service Centre • GSC-Finance
About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 111,000 employees from 159 nationalities, spanning 77 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future. We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.
About DP World Global Service Centre
DP World’s Global Service Centre (GSCs) are key enablers of growth delivering standardization, process excellence and expertise, and automation in areas of Finance, Freight Forwarding, Marine Services, Engineering and Human Resources, helping accelerate DP World’s growth and business transformation. As we experience exponential growth, there has never been a more exciting time to join us. Discover your next role here and change what's possible for everyone! As an equal employer that recognizes and values diversity and an inclusive culture, we empower and up-skill our people with opportunities to perform at their best. Join us and be part of an amazing team that is transforming the future of world trade.
Role Purpose:
- Overall responsible for the Global Shared Service(GSC) IT Infrastructure and all related legal and statutory documents for the IT for the GSC.
- Responsible for preparation of Budget in consultation with team members at site.
- Should be team leader for site & ensure support to all team members.
- Attend all GSC related events and functions including HOD meeting and all Audits related to GSC in consultation with team.
- Implement and monitor adherence to the IT Policies and Procedures.
- Establish and monitor quality parameters to ensure the accuracy and security of all IT systems.
- Manage and control the implementation of new IT systems, and the ongoing refinement of existing systems with multiple stakeholders like Finance from all Global BUs, Freight Forwarding, Marine Services, DPW Engineering and Human Resources for all BUs.
- Work with Operations management to determine, define and deliver required system functionalities. Monitoring KPIs and Service desk along with defined Service level (SLA)
- Proactive liaison with other departmental Managers and all stakeholders to ensure IT support of their business requirements.
- Liaison with software and hardware suppliers to ensure reliable and cost effective service and support.
- Manage the IT expense budget to ensure conformance of costs to plan.
- Implement all security standard of Dpworld which includes virus protection, Data Loss Prevention(DLP), all other security software and features along procedures for management of entire system at GSC.
- Maintain current knowledge on IT trends and developments as applicable to the transport industry, and translate these into practical solutions for BU.
- Ensure 100% system availability, and 24/7 support of GSC team to ensure the highest standards of availability, resilience, integrity and performance required for Network, security, all application used at GSC along with integration with various systems.
- Monitor and ensure the proper documentation of the manuals, project documents, change requests etc and approve the final versions.
- Management and maintenance of back-ups as per DPWorld standard for all network equipment and Audio video equipment installed at GSC.
- Maintain the access matrix for the software deployed at GSC.
- Provision of support and assistance to network team in the maintenance of Network infrastructure. Co-ordinate and Support the billing and other application used at GSC to be available to the users without any issues.
- Work on GSC Process improvements and Enhancement recommendations to see that users are satisfied about the IT support.
- Manage Security and Service desk with help of IT team at Site.
- Monitor daily call log for GSC with help of IT Support team.
- Plan the improvement project for GSC, which includes writing the requirements in consultation with team from various BU working at GSC.
- Monitor SLA and submit the monthly performance of SLA reports.
- Establish and maintain direction of IT within BU, with focus on service delivery and systems availability to meet operational requirements.
- Responsible for Operation & Maintenance of entire network which includes wired & wireless network. The same shall be maintained as per DPWorld IT standards.
- Operation & Maintenance of WAN links including load balancer to ensure the bandwidth allocation managed for all BUs working at GSC.
- Capacity planning for Entire network considering future requirements.
- Operation & Maintenance of Security related equipment like firewall, Load Balancer, AV equipment, all other IT related infrastructure installed at GSC.
- Maintain current knowledge on all technical issues related to Firewall, Routers and Switches and show keen interest in developing & implementing best practices in Industry.
- Introducing new technologies and up gradation of old NW/Security platform
- Enhancing the performance of existing NW Backbone and all active devices, creating fault tolerant, redundancy and robust system
- NW Equipment’s health checkups and security assessment maintenance and Refreshing.
- Close monitoring and alerting in case of issue. Security assessment; Maintenance and Refreshing and also resource utilization management.
- Logs monitoring getting collecting all logs at common server; regularly updating firmware and updates available, reviewing security vulnerabilities.
- Periodically configuration Backup of each network devices and appliance.
- Maintained all equipment used for access control & time attendance System.
- Manage Dual Internet leased line along with communication network for the GSC.
- Liaise with IT management Team for smooth functioning of all networks & applications.
- Prepare and maintain the escalation matrix for all the activities on site in consultation with respective head.
- Responsible for all other matter related to IT for the terminals.
- Involved in preparation of purchase requests, Good receipt Note (GRN) and all other related requirements of purchase for GSC.
- Take ownership to ensure ISO and CO Audit compliance for your site in consultation with team. Ensure successful closure in consultation with team so that same issue should not recur.
- Maintain various standard compliance reports for GSC.
- Responsible for monitoring the efficiency of FMS team at Site.
- Manage the IT control tower along with Network Operation center setup for GSC.
- All other duties assigned by Head IT time to time.
- Maintain the software and version at Site.
Designation: Senior Specialist - Accounts Payable - Global Service Centre
Base Location: Navi Mumbai
Reporting to: Manager, Accounts Payable.
Key Role Responsibilities:
- Check & process vendor invoices for goods & services as per contract/PO and verify the same with budget.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
- Process payments & Fund Transfers.
- Processing all Foreign Currency Payments, for spares, Capital Equipment & Services.
- Correct deduction/accounting of TDS and GST in Accounts Payable Function.
- Review advances to vendors and follow up to settle the same on monthly basis.
- Assist in Group Reporting Audit, Statutory Audit, Tax Audit and Internal Audit of AP Function
- Review & Reconcile creditors’ ledgers/sub ledgers.
- Perform Month-End Reconciliation of AP accounts.
- Prepare monthly expenses provision sheet, monthly schedules related to accounts payable & prepaid expenses.
- To comply with all aspects of Quality, Health, Safety, Environment and Supply chain security management systems
Skills & Competencies:
- Experience in major ERP’s like SAP/Oracle
- Computer knowledge including Proficiency in spread-sheet, word processing & email
- Awareness of India - GST, Income Tax & basic accounting concepts.
Education & Qualifications:
- Commerce Graduate or postgraduate
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
