Senior Executive Assistant

Job Description

The Senior Executive Assistant should be experienced in handling a wide range of administrative and executive support activities and should be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative challenges of supporting AWM Tech India Head, Leadership and Programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written & verbal communication skills and attention to detail are equally important.

Job Responsibilities

• Primarily responsible for providing executive support to Head of AWM Tech India and for the broader org 
• Maintain calendar, setting up meetings and ensuring coordination of all engagements for the day
• Arrange conferences, meetings, plan and book meeting rooms in advance & engage Multimedia as required
• Raise access requests through various request based tools
• Departmental mail group maintenance
• Participate in various departmental meetings, take notes, and create minutes and follow-up on next steps / actions required
• Support business management/PMO type activities
• Assist in collation of presentations for business reviews
• General Administration and Travel Management
• Inventory management for the department - order, track & issue stationery supplies, etc.
• Track and maintain employee desk related information; assist/coordinate in restacking initiatives across the department
• Taking care of logistics pertaining to staff on boarding & off boarding
• Track & follow-up on mandatory training completion across the department
• Transport roster and meal co-ordination for the department
• Provide support for visiting executives / senior leaders
• Co-ordinate domestic and international travel of leadership team
• Coordinate travel plans ahead of time with travel desk to get better flight fares
• T&E settlement of senior managers in the department & following up & closing open T&E items across  the department
• Co-ordinate travel arrangements for senior leads and business partners including Visa related items
• Reserve hotel, cab, conference rooms and make food arrangements as & when required
• Support departmental events, initiatives and priorities as they evolve 

Qualifications

• Graduate in any discipline.
• Excellent organizational skills
• Excellent verbal/written communication skills
• Demonstrate initiative and creativity
• Ability to prioritize workload, work well under pressure and be pro-active
• Committed in approach, flexible attitude towards working hours
• Ability to build both internal and external relationships
• Ability to demonstrate utmost discretion and professionalism at all times
• MS Office (Word, PowerPoint, Excel , Outlook) - Advanced

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.