Senior Event Executive

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Event Coordinator
The responsibilities of an Event Coordinator can vary depending on the type and scale of events they are organizing, but generally, their role involves planning, coordinating, and executing various aspects of an event to ensure its success. Here is a list of common responsibilities for an Event Coordinator:

• Initial Planning:
  • Meet with OTE Spoc to determine event goals and objectives.
  • Budget and work within its constraints.
  • Recommend event venues that align with the event's purpose and budget.
  • Support on social events & weekly pop ups!
  • Develop event timelines and schedules.
• Vendor Management:
  • Support vendors such as caterers, decorators, audio-visual services, and transportation providers to access event space
  • Coordinate with vendors to ensure they meet event requirements.
• Logistics:
  • Support any baggage storage in lockers for attendees, if necessary.
  • Arrange for necessary swags pick up and store in the office.
  • Plan and oversee the setup of event spaces.
• Printing:
  • Artwork shared by business unit for printing need to collect from vendor and place it in the event space
  • Looping IT team & coordinate and utilize various channels, office screens, to market the event.

• Registration and Attendee Management:
   
  • Set up table for registration processes. If necessary
  • Coordinate attendee communications to security & LL and provide necessary information before and during the event.
  • Support smooth check-in and registration process.
     
• On-site Coordination:
  • Oversee all aspects of the event on the day(s) it takes place.
  • Address any issues or emergencies that may arise during the event.
  • Manage event staff and volunteers.

• Post-Event Evaluation:
  • Collect feedback from attendees, clients, and stakeholders.
  • Evaluate the success of the event and identify areas for improvement.

• Budget Management:
  • Track expenses and ensure they stay within the allocated budget.
  • PO to be released before the event start date
  • Handle invoices and financial settlements with vendors.

• Problem-Solving:
  • Anticipate and troubleshoot any issues that may arise before or during the event.
  • Remain calm under pressure and make quick decisions to address unexpected challenges.
• Communication:
  • Maintain open communication with all stakeholders, including clients, vendors, and team members.
  • Keep everyone informed about changes or updates related to the event.

Successful Event Coordinators possess strong organizational skills, attention to detail, effective communication, and the ability to work well under pressure. They play a crucial role in ensuring that events run smoothly and meet or exceed the expectations of all parties involved.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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