Senior Confidential Secretary

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Job Introduction

The Senior Confidential Secretary will assist National Head in secretarial and administrative duties

Principal Responsibilities

• Schedule meetings with internal and external stakeholders, Mutual Fund companies & Insurance companies
• Liaise with Travel Desk for Local and Overseas travel, Car, hotel accommodation, Visa, Forex are effectively organized
• Procure stationary through Fusion, raise expense claims and settlement
• To foster team spirit in the department organize for department lunch/dinners and staff birthdays
• Ensure Workshops and Seminars are meticulously managed with all arrangements in place Managing overseas visitors, Itinerary, travel and liaise with business units for appointments Screening enquiries, requests and handling them appropriately Keeping details of appointments and daily schedules, self correspondence
• maintaining files and correspondence to form a comprehensive information system
• Organize Weekly meetings for the GPB team, and add/delete members of the GPB department distribution list on regular basis
• Attend to visitors and follow up with team on actionables
• Actively participate and organize team building activities to cultivate a "connected" work atmosphere