Senior Associate, Inter-company

Req ID:462568 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

NETWORK & LINKS:

INTERNAL

• Other teams within GFC
• Sourcing
• Supply chain
• Country/Region treasury

EXTERNAL

• Banks

OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Inter-company process for specific country/countries assigned to the role

RESPONSIBILITIES:

Inter-company :

• Receive physical & electronic documents
• Retrieve documents from vendor portal
• Scan physical and electronic documents
• Validate documents
• Perform data augmentation
• Archive documents according to country policies
• Process 3 way, 2 way and exception invoices
• Manage related litigations
• Process credit notes
• Manage credit note approvals
• Post recoveries, down payments and retentions
• Post other FI documents, adjustments
• Respond to supplier queries

• Prepare and publish payment schedules
• Generate payment proposal
• Review payment exceptions
• Obtain proposal validation
• Calculate and propose funding
• Execute various payment methods
• Reconcile bank debits with payment file
• Record payments entries in ERP
• Handle exception requests
• Clear liabilities and payments

Order to Cash:

• Create, change sale / credit / debit orders
• Create, change down-payment orders
• Post, change goods issue
• Issue, change invoice
• Monitor Bank Statements and interfaces
• Match remittance to invoice
• Adjust customer advances, retentions
• Perform other adjustments (WHT, Penalty)
• Handle short / over payments
• Seek additional information on remittances
• Review and clear on-account, suspense postings
• Perform process controls
• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks

Settlement, reconciliation and reporting:

• Validate receivables
• Provide clarifications on receivables
• Manage due dates for receivables
• Verify the netting statements
• Co-ordinate for regulatory documentation
• Record AR settlement entry
• Record AP settlement entry
• Share the receivables statement with partners
• Prepare preliminary inter-company reconciliation
• Prepare final inter-company reconciliation
• Prepare inter-company accruals
• Verify the ICS Pack numbers are matched with ledger

Common:

• Adhere to set process and SOPs in the day to day execution of tasks
• Adhere to set controls in the process during execution of tasks
• Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions
• Publish SLA compliance reports
• Maintain SOPs to reflect correct As-Is processes
• Train new hires in the process
• Perform knowledge transfer during integration projects
• Actively contribute towards standardization of processes

Qualifications & Skills:

EDUCATION

Graduate or Post-Graduate in Accounting / Finance

Language: English (mandatory)

BEHAVIORAL COMPETENCIES: